Contract Administrator II - National Center for Clinical Trials (NCCT)

Advocate Health; Oregon; Hybrid; USD 42,000 - 63,000; Full time

Benefits offered by this job

Health and welfare benefits

Retirement plans with employer match

Educational Assistance Program

Paid Time Off

Job summary

Advocate Health is seeking an OSP Administrator II to provide direct administrative support for research activities, manage proposal submissions, track approvals, and assist with grants/contracts lifecycle. You will coordinate compliance steps and serve as a bridge between investigators and administrative staff.

In this role you will work with IRB/IACUC/COI, ensure data accuracy, manage documentation, and foster clear, proactive communication across teams while maintaining strict regulatory

Qualifications

• Bachelor's degree or equivalent with 1 year of related experience.
• Pre-award, post-award or contracting experience preferred.

Responsibilities

• Assist with confidential disclosure, clinical trial, and data use agreements.
• Support budgets and compliance for grant/contract life cycle.
• Coordinate approvals and sign-offs across departments.
• Provide primary customer service to investigators and administrators.
• Ensure data storage and retrieval systems are used correctly.

Skills

Detail oriented

Highly organized

Teamwork

Task management

Tech adaptation

Planning skills

Microsoft Office

Regulatory knowledge

Negotiation skills

Communication skills

Education

Bachelor's degree

Job description

Department: 10010 NCCT (National Center for Clinical Trials) - AdministrationStatus: Full timeBenefits Eligible: YesHou rs Per Week: 40Schedule Details/Additional Information:M-F Normal Business Hours, RemotePay Range: $30.70 - $46.05Job SummaryProvides direct administrative support for research-related activities at the institution. Ensures proposals are submitted in a timely manner, tracks approval process, follows up on grants/contracts signature, and sets up awards. Ensures efficient data management and provides guidance on grant and contract parameters. Manages compliance by working with IRB, IACUC, & COI. These responsibilities span all aspects of the grants/contracts award lifecycle and all elements of pre-award planning and evaluation of business processes. Works as a member of a cohesive pre- and post-award, and contracts team, providing well-rounded support. Serves as primary customer service contact to clients (Principal Investigators, Department Administrators, sponsors, etc.) on a wide range of pre-award, post-award, contracting, and reporting issues.

Education/Experience

• Bachelor's degree or an equivalent combination of education and experience with one year of experience from which comparable knowledge and skills can be acquired.
• Pre-award, post-award or contracting skills preferred.

Essential Functions

The OSP Administrator II is expected to work at either the technical or non-technical competency level indicated for the respective area of clinical trial contracts, including but not limited to confidential disclosure agreements, clinical trial agreements, collaboration agreements and data use/data sharing agreements.

• Supports faculty members and department administrators in the various stages of grant and/or contract life cycle.
• Demonstrates knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle is required. Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.
• Understands the negotiation, documentation, and financial grants management process related to each stage of the grant and/or contract life cycle.
• Reviews financial information to ensure budgets and terms agree with grant or contract documentation and compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle. Consults with supervisor as appropriate.
• Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle.
• Develops understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements.
• Provides support and guidance to stakeholders for grants and/or contracts entered into by the institution. Demonstrates a basic understanding of concepts and principles of contracts and grants, with a strong desire and motivation to gain additional knowledge and expertise.
• Demonstrates knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded.
• Demonstrates strong communication skills with a desire to improve skills to provide good customer care.
• Represents and promotes the institution's research activities at meetings.
• Maintains a positive working relationship with stakeholders and provides needed support during the contract's life cycle.
• Assists and supports the formulation and implementation of policies and procedures relating to the administration of contracts.
• Performs other related duties incidental to the work described herein.

Skills/Qualifications

• Highly detail oriented Highly organized with a focus on teamwork, creating usable and accessible administrative tools
• Ability to complete tasks efficiently and independently
• Ability to learn changing technologies related to grants and contracts management
• Strong planning and organizational skills with the ability to manage multiple priorities/deadlines
• Demonstrated proficiency in Microsoft Office, Word, Excel, PowerPoint applications
• Ability to understand, interpret and apply laws, regulations, and policies
• Ability to learn and improve negotiation skills, composition and analysis of business contract terms and language
• Exceptional interpersonal, oral, and written communication skills to work effectively with a large and diverse constituency including senior leadership, faculty, support staff, granting agencies, and vendors

Work Environment

• Clean, well-lit, comfortable office environment
• May be subject to interruptions

#WFUSMOur Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.