Research Administration & Budget Specialist

UCLA; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The UCLA Department of Statistics & Data Science is seeking an experienced financial support specialist to manage purchasing, reimbursements, and department budgeting. The role supports faculty research, class offerings, and program administration, ensuring accurate financial records and compliant processes.

This position emphasizes analytical thinking, cross‑functional collaboration, and proficiency with Excel and campus systems to monitor expenditures, prepare reports, and help the department

Qualifications

• 1-2 years in UCLA purchasing, reimbursements & financial mgmt (Preferred).
• Budgetary analysis & control; reconcile ledgers & monitor expenditures.
• Excellent analytical skills to assess financial data and propose solutions.
• Ability to communicate with diverse backgrounds to convey information.
• Proficient with Windows and software like Excel and Word.
• Team player; cooperate with colleagues and assist in duties when needed.
• Ability to create and maintain Excel spreadsheets to track funding.
• Knowledge of UCLA PAMS, RAPID Close-out tool and Cayuse (Preferred).
• Experience with ERS, MTF, ROR, P-Card, T&E, Gift processing, Gift & Service accounting (Preferred).
• Working knowledge of university accounting policies and contract/grant rules (Preferred).

Skills

Purchasing

Reimbursements

Budget analysis

Analytical skills

Communication with diverse backgrounds

Excel

Windows-based computing

Teamwork

Multitasking

Excel budgeting spreadsheets

Education

Bachelor's Degree

Tools

BruinBuy Plus

Connexxus

UCPath

UCTRS

CashNet

PAMS

RAPID Close-out tool

Cayuse

Job description

The UCLA Department of Statistics & Data Science is seeking an experienced financial support specialist to manage purchasing, reimbursements, and department budgeting. The role supports faculty research, class offerings, and program administration, ensuring accurate financial records and compliant processes.

This position emphasizes analytical thinking, cross‑functional collaboration, and proficiency with Excel and campus systems to monitor expenditures, prepare reports, and help the department