Research & Adjustments Rep III

Bank of America; Phoenix (AZ); On-site; USD 65,000 - 75,000; Full time

Job summary

Bank of America in Phoenix, AZ is seeking a Research & Adjustment Representative III to resolve complex inquiries and ensure accurate processing across multiple systems.

You will review documents, guide partners, and maintain compliance while delivering a positive client experience.

This role requires detail orientation, analytical thinking, and the ability to balance customer needs with bank guidelines.

Qualifications

• 1+ year of experience working with clients in a service setting such as banking or retail.
• Basic understanding of banking products and operations.
• Ability to follow complex procedures with state-specific guidance.
• Strong written communications to document activity in business systems.
• Customer focus and ability to advocate for clients.
• Excellent interpersonal and verbal communication to build trust.
• Ability to break down complex problems into sequential steps.
• Ability to stay current with software and process updates.
• Read and comprehend legal documents to ensure guidelines.
• Desire to learn and grow professionally.
• Ability to leverage multiple software applications to execute processes.

Responsibilities

• Resolve complex, time-sensitive exceptions and assist peers.
• Handle escalations with clear email/phone communication.
• Support review and validation of departmental procedures.
• Perform routine or complex account maintenance depending on client type.
• Maintain high-volume client portfolios and document actions taken.
• Deliver a positive client experience aligned with client care pillars.
• Manage a work queue according to SLAs and deadlines.
• Determine validity of requests and required processes.
• Choose solutions balancing customer needs with bank guidelines.

Skills

Attention to Detail

Critical Thinking

Customer and Client Focus

Pipeline Management

Research

Active Listening

Decision Making

Problem Solving

Written Communications

Adaptability

Collaboration

Risk Management

Education

High School Diploma / GED / Secondary School or equivalent

Job description

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates' physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description

This job is responsible for resolving research and adjustment inquiries within the bank’s practices and procedures. Key responsibilities include investigating daily incoming research and adjustment inquiries, resolving differences, answering service requests and inquiries received from various channels, determining accounting entries, and making appropriate disposition. Job expectations include handling more complex and escalated cases that may have a large monetary value or are aged risk cases pending charge-off.

Within NS&S, a team of Research & Adjustment Representative IIIs reviews complex account opening legal and bank documents to ensure that they meet bank guidelines prior to account opening or modification. Documents may include Powers of Attorney, trust documents, campaign documents, etc.
These employees will carefully review the documents and provide guidance to Financial Center partners to deliver seamless client care for complex and escalated client situations. They will ensure that all cases are resolved in compliance with industry regulations and bank procedures, integrity of the department's case management system and financial controls. Cases are worked from the OneService case management tool.

Responsibilities

• Assists peers and leadership with resolving complex, time sensitive exceptions

• Handles escalations received from business partners by providing clean concise communication through email and phone

• Contributes to improving process efficiencies by supporting the review and validation of departmental procedures

• Performs routine or complex account maintenance depending on client account type

• Maintains high-volume portfolios

• Documents actions taken on behalf of the client

• Delivers a positive client experience based on one of the enterprise Client Care pillars – Get it Right - to ensure accurate processing the first time

• Independently manages a work queue according to deadlines and deliverables dictated by service level agreement timelines, taxing authority deadlines, or business procedures

• Determines if each request is valid and identifies the process needed to fulfill the request

• Makes reasonable decisions about how to fulfill requests based on balancing the request of the customer with bank guidelines that maximize client satisfaction while minimizing bank risks and penalties

• Executes the intricate process to fulfill the request using multiple systems and correcting for out of balance and out of compliance scenarios as directed by the product or by regulations governing the product transactions

• Accurately documents activity and responds to partners using proper business formats and grammar/spelling/punctuation

• As each team member gains expertise, team members assist each other with challenging scenarios, conduct procedure reviews, may provide information for project teams and other activities as requested.

During every document review, a Research & Adjustment Representative:

• Delivers a positive client experience based on enterprise Client Care pillars – Take Ownership, Act with Empathy, Make it Easy, Get it Right
• Gains a full understanding of the client's situation and options for meeting the client's needs by carefully reviewing existing accounts, information submitted by the FC partner and supporting documents using multiple systems
• Provides a recommended course of action that is compliant with all guidelines and is in the client's best interest
• Maintains adherence to service level agreements and all laws, rules and regulations

Requirement Qualifications

• 1+ years of experience working with clients and handling difficult client situation in a service setting such as banking, food service, retail, sales etc.
• Basic understanding of banking product and operations
• Ability to closely follow complicated procedures that contain guidance regarding document acceptability, including those procedures that are state-specific.
• Strong, accurate written communication skills to clearly document activity in proper business writing in systems of record and in correspondence with others
• A desire to advocate for internal/external clients to meet and exceed their expectations (Customer focus)
• Interpersonal verbal communication skills that build rapport and trust, deliver information in an easy to understand manner, and clearly articulate why a solution is the best course of action
• Ability to breakdown complex problems into sequential priorities and then select solutions to resolve the entire problem (Analytical, critical and design thinking)
• Ability to remain current with iterative software and process updates

Desired Qualifications

• Ability to read and comprehend legal documents to ensure guidelines are met
• Seeks opportunities to improve depth/breadth of knowledge and personal performance (Desire to learn)
• Ability to leverage multiple software applications to execute an intricate process

Skills

• Attention to Detail
• Critical Thinking
• Customer and Client Focus
• Pipeline Management
• Research
• Active Listening
• Decision Making
• Problem Solving
• Written Communications
• Adaptability
• Collaboration
• Risk Management

Minimum Education Requirement

High School Diploma / GED / Secondary School or equivalent

Shift

1st shift (United States of America)

Hours Per Week

40