Research Accounting Analyst, Office of Sponsored Projects

The University of Texas at Austin; Austin (TX); Remote; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Fully remote

Job summary

The University of Texas at Austin's Office of Sponsored Projects is seeking a Post-Award Grant Accountant to support invoicing and financial reporting for externally funded projects. You will reconcile accounts, prepare reports, and collaborate with Grants Accounting and campus departments to ensure timely submissions and accuracy.

Responsibilities include reviewing financial data, monitoring sponsor portals, and assisting with special projects while maintaining strong communication with

Qualifications

• Bachelor’s degree required; plus relevant education/experience may be substituted.
• At least two years of governmental or commercial accounting experience.
• Experience in financial reporting and invoicing.
• Advanced Excel skills required.
• Strong ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Billing and financial reporting to sponsors, including account reconciliation.
• Research account discrepancies by analyzing historical data and invoices.
• Prepare reconciliation of unbalanced accounts using internal systems.
• Monitor sponsor portals and assist with portal submissions.
• Notify relevant parties of due dates and portal requirements.
• Support Post-Award Awards Specialists and campus departments as needed.
• Set up electronic files and update account records for audits.
• Assist with special projects in post-award financial management.

Skills

Advanced Excel

Attention to detail

Communication skills

Multitasking

Time management

Education

Bachelor's degree

Bachelor’s degree in Accounting, Finance

Tools

UT DEFINE accounting system

FRMS

Workday

Job description

Job Details

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

Benefits

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Fully remote

Purpose

Responsible for support and services to the Post-Award Grant Accounting Team in the Office of Sponsored Projects (OSP). Primary duties include preparation of invoices and reports, in collaboration with the Research Administrative Associates to ensure timely and accurate submission. Provide analytical review in reconciliation of financial invoicing/reporting, as well as initiating appropriate corrections in preparation for signature and submission. Requires strong communication skills, maintains frequent interaction with OSP team members, University departments, special groups, and external agencies.

Responsibilities

• Billing and financial reporting to research sponsors including account reconciliation.
• Researches account discrepancies in depth by analyzing various historical data, including financial records, invoices, and reports.
• Prepares reconciliation of unbalanced accounts using internal financial systems.
• Monitors sponsor portals and assists with billing and reporting portal submissions.
• Communicates rejections, payment issues, communications, etc. to the appropriate parties from the data provided in the portal.
• Alerts Grants Accounting Management of due dates, portal requirements, and other necessary information.
• Provide information and assistance to Post-Award Awards Specialists, campus departments and sponsors of research projects awarded to the University.
• Electronic file setup and updating account records for audit purposes.
• Assists with various special projects and duties related to post-award financial management and reporting and/or special projects as assigned by Grants Accounting Management.
• Other related functions as assigned.

Required Qualifications

• Bachelor’s degree.
• At least two years of experience in Governmental or commercial accounting.
• Experience in financial reporting and/or invoicing.
• Advanced Excel skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work independently in a dynamic environment.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• More than two years of experience related to research or grant administration in higher education or a related environment.
• Experience using UT *DEFINE accounting system, FRMS, and Workday.
• Experience with UT accounting policies and procedures for sponsored projects.

Salary Range

Salary Range $58,000

Work Conditions

Use of manual dexterity

Repetitive use of a keyboard at a workstation

Standard office conditions

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and the Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Comments and Inquiries

Comments and Inquiries: Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus