Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects

University of Texas; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Fully remote

Job summary

The University of Texas at Austin is seeking a Proposal Analyst or Senior Proposal Analyst to support faculty and research staff in developing, preparing, and submitting research proposals to external sponsors.

The role focuses on ensuring compliance with sponsor and university guidelines, reviewing budgets, and providing guidance for corrections, while collaborating with cross-functional teams to meet deadlines.

Qualifications

• Bachelor's degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals.
• Experience working with Electronic Research Administration (eRA).
• Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations.
• Ability to work under deadlines and prioritize tasks.

Responsibilities

• Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations.
• Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations.
• Provide counsel and guidance for budgetary corrections and for corrections to proposals.
• Enter and update proposal data in UT Research Management System (UTRMS) and assist with submission processes.
• Mentor and train staff in proposal development and submission processes.

Job description

Job Posting Title

Job Posting Title: Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects ---- Hiring Department: Office of Sponsored Projects ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: To Be Determined at Offer ---- Earliest Start Date: Ongoing ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX

Job Details

Job Details: General Notes The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance. UT Austin offers a competitive benefits package that includes: 100% employer-paid basic medical coverage, Retirement contributions, Paid vacation and sick time, Paid holidays, Fully remote. Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

The Office of Sponsored Projects is seeking a Proposal Analyst or a Senior Proposal Analyst, based on experience and education. This position will assist faculty members, principal investigators, and other university research staff in the development, preparation and submission of research proposals to sponsoring agencies and organizations. Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.

Proposal Analyst Responsibilities

Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria. Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections. Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., UT Research Management System (UTRMS), Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, ProposalCentral, etc.). Respond to and resolve various sponsor requests for information and assistance. Enter and update proposal data and information in UT Research Management System (UTRMS). Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects staff. Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements. Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.

Required Qualifications

Bachelor's degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals. Experience working with Electronic Research Administration. Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations. Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks. Works on several projects with overlapping deadlines. Must be authorized to work in the United States on a full-time basis for any employer. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced degree. Certified Research Administrator (CRA) credential. More than three years of experience in the preparation, processing, and submission of grant and contract proposals. Experience working at a University. Takes an independent, resourceful approach to workload. Excellent interpersonal communication skills. Communicates effectively with diverse groups. Demonstrated ability to pay attention to detail and ability to meet many deadlines in a fast-paced environment.

Salary Range

$65,000 + depending on qualifications

Senior Proposal Analyst Responsibilities

Responsible for the performance of professional work in the review and submission to sponsoring agencies of proposals prepared by faculty members, research personnel, and other university Principal Investigators. Responsible for exercising sound decision-making and problem-solving skills when reviewing proposals for compliance with local, state, and university fiscal and administrative policies. Coordinates review and final approval process for specific proposals prior to submission to the sponsors. Interprets University administrative procedures regarding sponsored research and applies appropriate regulations when necessary. Consult with faculty and staff members on proposal submission processes for prospective sponsoring agencies and organizations. Responds to and resolves various sponsor requests for information and assistance, such as requests for Just-In-Time information or revised budgets. Accepts assignments on special projects which may involve oversight of high visibility projects. Performs related duties as required.

Required Qualifications

Bachelor's degree and five years of experience in the preparation, processing, and/or negotiation of research grants and/or contract proposals. Experience working with Electronic Research Administration (eRA). Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations. Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks. Proven ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines. Must be authorized to work in the United States on a full-time basis for any employer. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced Degree. Certified Research Administrator (CRA) certification. More than five years' experience in the preparation, processing, and negotiation of grant and contract proposals and awards. University experience. Excellent interpersonal communication skills. Strong attention to detail with a proven ability to meet tight deadlines in a fast-paced environment.

Salary Range

$75,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF].

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you’re at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus.