Resale Purchasing Coordinator

York-Building-Products; New Holland (Lancaster County); On-site; USD 52,000 - 70,000; Full time

Job summary

York Building Products is seeking a Purchasing Agent to manage purchasing, logistics and vendor relations. The role supports inventory control across multiple facilities and collaborates with sales, finance, and operations to meet demand and business objectives.

The ideal candidate has at least 3 years of purchasing experience, strong MS Office skills, and a professional communicate style for interactions at all levels within the company and with suppliers.

Qualifications

• Minimum 3 years of purchasing experience.
• Understanding of contracts and legal terms and conditions preferred.
• Advanced level of competency with consumables and manufacturing parts preferred.
• Must have intermediate to above-average Microsoft Office Suite skills (Word, Excel, PowerPoint, and Outlook).
• Must have strong verbal and written communication skills and be able to work with employees, customers and business associates at all levels.

Responsibilities

• Coordinate procurement and replenishment of resale inventory based on forecasts, sales activity, and targets.
• Process inventory and non-inventory orders accurately and timely.
• Create and maintain purchase requisitions and order documentation.
• Communicate with suppliers to request quotes, place orders, and monitor status.
• Coordinate inbound shipments and monitor lead times, backorders, delays, and delivery requirements.
• Maintain data on items, suppliers, pricing, lead times and purchasing within systems.
• Research and resolve shipping discrepancies, invoice variances, and billing errors with suppliers and internal teams.
• Support supplier relationships by monitoring service levels and order accuracy.
• Coordinate with Sales, Finance, operations, and other internal stakeholders to align inventory with demand.
• Assist with pricing reviews, vendor quotations, discounts, and payment-term documentation.
• Prepare and maintain reports related to open orders, inventory availability, supplier performance, and order exceptions.
• Perform other duties as assigned.

Skills

Purchasing experience

Vendor management

Inventory control

MS Office proficiency

Communication skills

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

General Summary:

The Purchasing Agent executes purchasing, logistics, and vendor management responsibilities to achieve inventory and order fulfillment goals. This role performs purchasing and inventory control functions across multiple businesses. The Purchasing Agent is an integral part of the procurement team.

Essential Functions:

• Coordinate the procurement and replenishment of resale inventory based on demand forecasts, sales activity, and established inventory targets.
• Process inventory and non-inventory orders accurately and in a timely manner.
• Create and maintain purchase requisitions and related order documentation.
• Communicate with suppliers to request quotes, place orders, obtain confirmations, and monitor order status.
• Coordinate inbound shipments and follow up on lead times, backorders, delays, and delivery requirements.
• Maintain accurate item, supplier, pricing, lead-time, and purchasing data within company systems.
• Research and resolve shipping discrepancies, damaged-goods claims, invoice variances, and billing errors in collaboration with suppliers and internal teams.
• Support supplier relationships by monitoring service levels, lead times, order accuracy, and other performance measures.
• Coordinate with Sales, Finance, operations, and other internal stakeholders to align resale inventory availability with customer demand and business objectives.
• Assist with pricing reviews, vendor quotations, volume discounts, and payment-term documentation as directed.
• Prepare and maintain reports related to open orders, inventory availability, supplier performance, and order exceptions.
• Perform other duties as assigned.

Requirements

Job Knowledge, Skills & Competencies:

• High School Diploma or equivalent.
• Minimum of 3 years of purchasing experience.
• Understanding of contracts and legal terms and conditions preferred.
• Advance level of competency with consumables and manufacturing parts strongly preferred.
• Must have intermediate to above-average Microsoft Office Suite skills (Word, Excel, PowerPoint, and Outlook).
• Must have strong verbal and written communication skills and be able work exceptionally well with employees, customers and business associates at all levels with a professional attitude.

Work Environment

• Perform all work in accordance with YBP Safety policies.
• The work is performed in an office environment with minimal noise, depending upon the operation of various office equipment; this will include phones, scanners, copiers, etc.
• Capable of operating various types of office equipment including but not limited to computers, copiers, and scanners.

Physical Demands

• Physical demands include but are not limited to walking, sitting, bending, stooping, and lifting up to 25 pounds.

Travel

May be required to work at various facilities

Disclaimer:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Job Specifications (knowledge, skills, abilities, education, certification, and training normally required for competent performance in the job).

York Building Products provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, YBP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfers, leaves of absence, compensation and training.