Repost***Judiciary Clerk 3 (Classified)

New-Jersey-Courts; New Jersey; Hybrid; USD 47,000 - 72,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The New Jersey Judiciary seeks a detail-oriented Fees Clerk to join the Morris/Sussex Finance Division in a hybrid schedule. You will handle fee intake, enter transactions in NJKiDS, CAPS, ACMS and CABS, and provide customer service to internal and external clients.

The role requires one year of clerical experience and proficient keyboarding; prior experience with court fee processing is a plus. Some travel to courthouses may be needed, and a small portion of remote work is available.

Qualifications

• One year of clerical and support experience including keyboarding and processing payments.
• Ability to use a keyboard; no minimum speed.

Responsibilities

• Answer inquiries from the public concerning fee intake.
• Explain intake related judiciary policies and procedures to external and internal clients for proper fee receipt.
• Refer clients to the appropriate division, individual and/or agency to address clients' needs.
• Collect fees and costs as directed by the court for intake at central fee office and resulting from incoming mail.
• Accurately enter and/or modify fees, batches and cash transactions into appropriate division fee subsystems such as NJKiDS, CAPS, ACMS and CABS.
• Reviewing submitted documentation for accuracy, completeness, conformity and appropriate fee receipt.
• Balancing of fund account intakes for end of day reconciliations.
• Maintaining Excel spreadsheets and other ledger records according to general accounting principles.
• Consulting with co-workers and supervisory staff regarding guidelines, policies and procedures.
• Attending appropriate training and cross-training sessions.
• Participating in staff meetings.
• Composing routine and non-routine correspondence.
• Performs related duties as required.

Skills

Clerical experience

Keyboarding

Tools

NJKiDS

CAPS

ACMS

CABS

Job description

APPLICANTS WHO PREVIOUSLY APPLIED TO THIS POSITION NEED NOT RE-APPLY

Repost to include external and internal applicants.

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

Salary

The salary range for this position is $47,483.56 to $71,916.05 for Schedule A, and $47,483.56 to $64,381.02 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.

Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Morris/Sussex Finance Division is seeking a candidate with strong technical competence, reasoning, along with the ability to manage and organize information to work successfully within a team environment. Under the general direction of management (Finance Division Manager and Assistant Finance Division Manager) and the direct supervision of the Administrative Supervisor, this individual will provide customer service and support related to the collection, processing, and recording of fees in accordance with court rules. The successful candidate must be able to work independently, adhere to deadlines, demonstrate attention to detail and accuracy, and maintain confidentiality.

Although the position is within the Finance Division, travel to the Morris County Courthouse (Morristown, NJ), Sussex County Judicial Center (Newton, NJ) and other Judiciary locations may be required.

Remote Work

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Answer inquiries from the public concerning fee intake
• Explain intake related judiciary policies and procedures to external and internal clients for proper fee receipt
• Refer clients to the appropriate division, individual and/or agency to address clients' needs
• Collect fees and costs as directed by the court for intake at central fee office and resulting from incoming mail
• Accurately enter and/or modify fees, batches and cash transactions into appropriate division fee subsystems such as NJKiDS, CAPS, ACMS and CABS
• Reviewing submitted documentation for accuracy, completeness, conformity and appropriate fee receipt
• Balancing of fund account intakes for end of day reconciliations
• Maintaining Excel spreadsheets and other ledger records according to general accounting principles.
• Consulting with co-workers and supervisory staff regarding guidelines, policies and procedures
• Attending appropriate training and cross-training sessions
• Participating in staff meetings.
• Composing routine and non-routine correspondence.
• Performs related duties as required.

Experience Requirement

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Ability to use a keyboard, no minimum speed.

Internal applicants

Open to Judiciary employees who have an aggregate of one year of permanent service as of the announced closing date in the following career (classified) titles:

• Advancement
• Judiciary Clerk 2
• Judiciary Clerk 2 Bilingual
• Judiciary Account Clerk 1
• Judiciary Account Clerk 1 Bilingual
• Lateral Reassignment
• Judiciary Account Clerk 2
• Judiciary Account Clerk 2 Bilingual
• Judiciary Clerk 3
• Judiciary Clerk 3 Bilingual

Experience Requirement

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Ability to use a keyboard, no minimum speed.

Eligibility for Advancement

Eligibility is based upon the applicants having achieved all the competencies for advancement to Judiciary Clerk 3 as listed on the Career Progression Eligibility Form for this title. Applicants for advancement to the Judiciary Clerk 3 title are not required to take a New Jersey Civil Service Commission promotional examination.

Physical Ability

For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice