Repository (Off-site) Services Coordinator

The University of Georgia; Athens (GA); On-site; USD 48,000 - 54,000; Full time

Benefits offered by this job

TRS or ORP

Benefits Eligible

Job summary

The University of Georgia seeks a Repository (Off-site) Services Coordinator to manage daily operations of the Libraries Repository, including accessioning materials, circulation, and space planning. The role collaborates with User Services, Cataloging, Facilities and Records Management to maintain accurate CaiaSoft records and ensure efficient off-campus storage operations in Athens, GA.

Responsibilities include supervising staff, coordinating material delivery and electronic document scanning,

Qualifications

• Bachelor’s degree in a related field or equivalent.
• Two years of experience working in a library, warehouse, or similar setting.

Responsibilities

• Manages daily operations of the Libraries Repository including shelving, circulation, den­sifying stacks, transferring materials between facilities, and space planning.
• Coordinates delivery of physical items to Library facilities and scanning of materials for electronic delivery.
• Maintains accession and circulation statistics in CaiaSoft and ensures accurate records in the Alma catalog.
• Drives coordination with multiple library stakeholders to ensure workflows meet service needs.
• Supervises full-time staff and student assistants; provides training as needed.

Skills

Team supervision

Customer service

Organizational skills

Verbal and written communication

Safety and ergonomics

Data entry and reporting

Education

Bachelor's degree or equivalent

Tools

CaiaSoft

Alma catalog

Job description

Posting Number:

S15544P

Working Title:

Repository (Off-site) Services Coordinator

Department:

Libraries-Special Collections

About the University of Georgia:

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department:

The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online (GALILEO), Georgia’s statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

College/Unit/Department website:

libs.uga.edu

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Typical work schedule is M-F; 8 hrs/day

Advertised Salary:

$48,000-$54,000 commensurate with experience

Posting Date:

08/03/2026

Open until filled:

Yes

Proposed Starting Date:

08/31/2026

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement:

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title:

Library Professional I

FLSA:

Exempt

FTE:

1.00

Minimum Qualifications:

Bachelor’s degree in a related field or equivalent

Preferred Qualifications:

Two years of experience working in a library, warehouse, or similar setting.

Position Summary:

The Repository (Off-site) Services Coordinator is responsible to the Libraries High Density Storage Manager for performing a variety of tasks necessary for the efficient operation of the Libraries’ Repository Building. The Repository is a high density storage facility located off campus in which more than 1.2 million items are shelved by size utilizing the storage inventory management database CaiaSoft. This position requires a high level of collaboration with other Libraries Units including User Services, Cataloging, Facilities, Records Management, and Collections. This position is responsible for accessioning incoming materials, circulation of pieces for patrons and document delivery, space assessment, and maintaining accurate records in CaiaSoft. The role collaborates with the User Services Unit to manage and troubleshoot issues with scanning equipment for electronic document delivery. The Repository Services Coordinator supervises and trains full-time, non-exempt staff and student assistants.

Work will be performed in a warehouse environment with rolling staircases, ladders, pallet jacks, and scissor lifts. Work will primarily take place in the UGA Libraries off‑campus storage facility known as the Repository, located in Athens, GA at the intersections of Whitehall Road and Milledge Avenue. Depending on need, the position may occasionally work from other library buildings, namely the Special Collections Libraries.

Knowledge, Skills, Abilities and/or Competencies:

• Ability to direct the work of others in a team environment.
• Demonstrated customer service attitude.
• Skill in organizing and prioritizing work activities.
• Knowledge of workflow ergonomics and safety practices.
• Demonstrated ability to work successfully in a multi-task and team environment performing rotating tasks.
• Ability to run reports and perform accurate computer data entry.
• Effective verbal and written communication skills.
• Ability to establish and maintain effective working relationships.
• Demonstrated aptitude for supervising or directing the work of others.
• Ability to work in a warehouse or other production environment and safely operating a one‑ton truck and/or automated material handling equipment preferred.
• Ability to operate an order‑picker and/or scissor lift preferred.

Physical Demands:

• Standing for long periods of time.
• Stooping, pushing, climbing ladders.
• Lifting objects weighing up to 60 pounds.
• Ability to perform tasks at heights of up to 35ft from a scissor lift or rolling staircase.
• Rolling book trucks/dollies weighing up to 200 lbs. on a variety of surfaces including inclines.
• Working with materials that may include dust, book mold, and other related contaminants.
• Working in a low temperature (50 degrees), low humidity environment, as well as a high temperature environment (80 degrees).
• Working at a computer for sustained periods of time.
• Driving a state vehicle (maintaining a valid Georgia Driver’s License and safe driving record).

Is driving a responsibility of this position?:

Yes

Is this a Position of Trust?:

No

Does this position have operation, access, or control of financial resources?:

No

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

No

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities:

Manages daily operations of the Libraries Repository including ongoing projects of shelving, circulation, den­sifying stacks, transferring of materials from other Libraries facilities, and space planning. Coordinates delivery of physical items to Library facilities and scanning of materials for electronic delivery.

Percentage of time:

50

Duties/Responsibilities:

Maintains up to date accession and circulation statistics in CaiaSoft, collaborates with the Cataloging Unit to ensure accurate records in the Libraries’ Alma catalog, and runs reports to make data‑driven decisions. Maintains and updates workflow documentation.

Percentage of time:

25

Duties/Responsibilities:

Meet regularly with appropriate library stakeholders to ensure workflows and projects meet service needs and expectations.

Percentage of time:

10

Duties/Responsibilities:

Participates in the security, cleanliness, and general operations of the Repository through reporting facilities issues, assembling/configuring shelving, and reporting any equipment maintenance or safety issues.

Percentage of time:

10

Duties/Responsibilities:

Drives multiple small to mid‑sized delivery vehicles for pickup and delivery of materials.

Percentage of time:

10

Duties/Responsibilities:

Maintains flexibility and awareness of changes in the department and organization by assuming other similar duties and responsibilities as assigned.

Percentage of time:

5

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Sara Rountree

Recruitment Contact Email:

[e-mail]

Recruitment Contact Phone:

7708764091