Repair Coordinator - Industrial Pumps & Rotating Equipment

Tencarva Machinery Company; Greensboro (NC); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Annual Incentive Program

Profit Sharing via 401(k)

Day shift, Monday-Friday

PTO 3 weeks + 10 holidays

Job summary

Tencarva Machinery Company in Greensboro, NC seeks a Repair Coordinator to manage industrial equipment repair jobs from intake to invoicing. You will translate teardown findings into repair scopes, BOMs, and customer quotes while coordinating with the shop, sales, and vendors.

The role is hands-on in our OEM-authorized repair shop, requiring strong organization and ERP proficiency to ensure timely parts, documentation, and successful repairs.

Qualifications

• Experience coordinating service/repair work and related orders in industrial environments.
• Strong organization and ability to manage multiple active jobs at once.
• Comfort with ERP, work-order, or service-management systems.
• Mechanical aptitude and ability to interpret repair requirements.
• Experience with quoting, purchasing, parts sourcing, order management, or vendor coordination.
• Ability to read parts breakdowns, equipment manuals, BOMs and basic drawings.

Responsibilities

• Check in equipment and prepare documentation for teardown and inspection (DCI).
• Review teardown findings and define repair scope with shop personnel.
• Identify parts, labor, machining, and outside services for each repair.
• Build bills of material and prepare repair quotes with scope and pricing.
• Work with sales to finalize and send quotes to customers.
• Order parts and coordinate with vendors to support repairs.
• Track job progress and maintain shop schedule and workflow.
• Ensure parts and materials are available to meet repair timelines.
• Handle repair documentation, records, and equipment history in ERP.
• Support communication between shop, sales, and vendors.
• Close out repair orders and ensure accurate invoicing.

Skills

Repair coordination

Service coordination

Work order management

Industrial equipment

Pump repair

ERP systems

Repair quoting

Bills of material

Parts sourcing

Purchasing

Vendor coordination

Shop operations

MRO

Mechanical aptitude

Job description

Description

This role manages industrial equipment repair jobs from initial intake through quoting, parts procurement, repair execution, documentation, and final invoicing. You'll work closely with mechanics to translate teardown findings into repair scopes, bills of material, and customer quotes, while coordinating with Sales, vendors, and the shop to keep jobs organized and moving.

The position is heavily computer-based and requires strong organization and follow-through, but it isn't a traditional desk job. You'll spend regular time in our OEM-authorized repair shop working with mechanics, reviewing equipment and repair requirements, and making sure the shop has the information, parts, and materials needed to complete the work.

About Tencarva: Founded in 1978, with roots dating back to 1926, Tencarva is a distributor, engineering and design partner, and authorized repair center within the process equipment/flow control market. With 38 locations across 16 states, we provide end-to-end, whole-system solutions for over 18,000 active customers across the industrial and municipal water/wastewater segments. Our service offerings include system analysis and design, applications engineering, custom fabrication of equipment packages, automation and controls, equipment repair, and thermal hard coatings. tencarva.com

What You’ll Be Responsible For

• Check in equipment and prepare documentation for teardown and inspection (DCI)
• Review teardown findings and work with shop personnel to define repair scope
• Identify required parts, labor, machining, and outside services for each repair
• Build bills of material and prepare repair quotes with clear scope and pricing
• Work with sales to finalize and send quotes to customers
• Order parts and coordinate with vendors to support ongoing repairs
• Track job progress and help maintain shop schedule and workflow
• Ensure parts and materials are available to meet repair timelines
• Handle repair documentation, records, and equipment history in the ERP system
• Support communication between shop, sales, and vendors
• Close out repair orders and ensure accurate invoicing

Why Join Tencarva

• Annual Incentive Program
• Profit Sharing via 401(k)
• Day shift, Monday-Friday schedule
• Earn up to 120 hours (3 weeks) of PTO per year - plus 10 paid holidays
• Tencarva is one of the largest and most respected distributors and OEM-authorized service networks in the pump industry
• Stable, growing company with perennially strong financials and no history of layoffs
• Greensboro is a high-volume OEM-authorized service center with consistent demand for repair services
• Experienced local team of mechanics, machinists, engineers, fabricators and service professionals
• Big-company resources with a local-shop feel

Insurance benefits include medical, dental, vision, disability, and life

Requirements

What We're Looking For

• Experience coordinating service/repair work, work orders, projects, or customer jobs within an industrial, mechanical, skilled-trade, automotive, heavy equipment, construction, or similar environment
• Strong organization and follow-through with the ability to manage multiple active jobs at different stages
• Comfortable working extensively within ERP, work-order, service-management, or similar business systems
• Mechanical aptitude and enough technical understanding to communicate effectively with mechanics and understand repair requirements
• Experience with quoting, purchasing, parts sourcing, order management, and/or vendor coordination
• Ability to read and work from parts breakdowns, equipment manuals, bills of material, and basic mechanical drawings
• Comfortable working directly with mechanics and spending time in an active repair/shop environment
• Clear, practical communication with Sales, mechanics, vendors, and other internal teams
• Experience with pumps, rotating equipment, industrial process equipment, or an OEM-authorized repair environment is helpful but not required

Relevant Experience

• Experience in service/repair coordination, inside sales, and/or order management
• Familiarity with purchasing, quoting, or parts sourcing
• Experience in industrial, mechanical, or skilled trade environments preferred
• Exposure to pumps, rotating equipment, industrial fluid process systems, etc. is a huge plus
• Background working with technicians, mechanics, or shop environments is highly valuable

Key Skills: Repair coordination, service coordination, work order management, industrial equipment, pump repair, ERP systems, repair quoting, bills of material, parts sourcing, purchasing, vendor coordination, order management, shop operations, MRO, mechanical aptitude.

The duties, responsibilities, and activities described above are not exhaustive and may be subject to change. Additionally, please note that the job title for this posting is designed to be descriptive and may not reflect the official title used internally for job classification purposes.

Tencarva Machinery Company, LLC, is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.