Rep I Accounts Payable

Staples; Columbia (SC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Inclusive culture with associate-led B

Flexible PTO (22 days) and 7 holidays

Company Match 401(k), wellness

Job summary

Staples in Columbia, SC is seeking an Accounts Payable specialist to support daily payment runs, including checks, virtual cards, and wires, and to maintain accurate vendor records. You will work with finance partners to resolve payment issues, reconcile disbursement GL variances, and help optimize our accounting processes while delivering reliable results for the business.

With 2+ years in AP, Excel proficiency, and strong attention to detail, you will enjoy a collaborative finance team and a

Qualifications

• Requires High School Diploma or GED.
• 2+ years in Accounts Payable/Finance role.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Excel.

Responsibilities

• Process checks and electronic payments, including virtual cards and wires.
• Transmit daily cash disbursements to banking partners and verify transmissions.
• Investigate suspect checks and manage voids/stop payments in Oracle and Cash Pro.
• Reconcile variances in disbursement GL accounts.
• Maintain vendor master records and set up/update vendors.
• Set up specialized systems in Automatch or AS/400 as needed.
• Collaborate with Global Buying and Procurement on payment terms and contract inquiries.
• Investigate returned checks and coordinate resolution with stakeholders.
• Respond to inquiries from internal and external customers.

Skills

Payments processing

Vendor management

Oracle Financials

Excel

Attention to detail

Communication

Education

High School Diploma

Tools

Oracle Financials

Microsoft Office

Job description

Staples is business to business. You’re what binds us together.
Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company’s profitability and growth.

What you will be doing:

• Process check and electronic payment runs, virtual card payments, wire transfers, and other payment methods.
• Transmit daily cash disbursements to banking partners and verify successful transmissions.
• Research and resolve suspect checks, process voids and stop payments in Oracle and Cash Pro.
• Reconcile variances related to disbursement general ledger accounts.
• Maintain vendor master records, including trade and expense vendor setup and updates.
• Perform specialized system setup in Automatch or AS400 as needed.
• Partner with Global Buying and Procurement teams on payment term updates and contract-related inquiries.
• Investigate returned checks and coordinate resolution with internal stakeholders.
• Respond to inquiries from internal and external customers.

What’s needed: Basic Qualifications:

• High School Diploma or GED required.
• 2+ years of experience in Accounts Payable, Finance, Accounting, Banking, or a related business function.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite, including Excel.

Preferred Qualifications:

• 2–4 years of Accounts Payable experience.
• Experience with Oracle Financials.
• Experience maintaining vendor master records.

We Offer:

• Inclusive culture with associate-led Business Resource Groups.
• Flexible PTO (22 days) and Holiday Schedule (7 observed paid holidays).
• Company Match 401(k), wellness programs, and more!

The salary range represents the expected compensation for this role at the time of posting. The specific base pay may be influenced by a variety of factors to include the candidate's experience, skill set, education, business considerations, geography, and internal equity. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements.

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