Rental Operations Manager

Stowers Machinery Corporation; Knoxville (TN); On-site; USD 70,000 - 110,000; Full time

Job summary

Stowers Machinery Corporation in Knoxville, TN, is seeking a Rental Operations Manager to supervise daily rental activities, optimize fleet utilization, and ensure exemplary customer service across rental, service, logistics, and sales teams.

The role emphasizes contract accuracy, yard presentation, staff coaching, and adherence to safety standards, with a focus on operational excellence and customer satisfaction in a dynamic, fast-paced environment.

Qualifications

• Experience in rental operations and fleet coordination.
• Ability to match customer needs with rental solutions.
• Proficient with Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Strong organizational and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience supervising or leading a team preferred.

Responsibilities

• Oversee daily rental operations to ensure efficient workflow and customer satisfaction.
• Monitor fleet utilization and equipment availability.
• Ensure accurate rental contracts, documentation, and billing.
• Lead and coach rental staff across locations.
• Collaborate with service, logistics, and sales teams.
• Maintain safety and compliance in operations.

Skills

Customer service excellence

Equipment applications knowledge

Office software proficiency

Strong communication

Organizational and problem-solving

Multitasking under pressure

Education

Bachelor’s Degree Preferred in Business, Finance, Marketing, Economics, Logistics, Supply Chain Management

Equivalent work experience

Tools

CRM Software

Job description

Description

Position Scope

The Rental Operations Manager oversees daily rental department operations to ensure efficient equipment availability, high-quality customer service, and strong coordination between rental, service, logistics, and sales teams. This role is responsible for managing rental processes, optimizing fleet utilization, maintaining operational standards, and supporting team performance. The Rental Operations Manager plays a key role in delivering seamless rental experience and supporting Stowers Machinery’s commitment to customer satisfaction and operational excellence

Requirements

Knowledge and Skill Requirements

• Strong customer service skills with the ability to build positive relationships with customers and internal teams such as parts, sales, service, power, transportation, rental, marketing accounting and finance.
• Ability to understand equipment applications and match customer needs with appropriate rental solutions such as compact construction equipment and train inside rental personnel
• Proficiency with computer systems and office software including Microsoft Office Suite
• Strong communication skills for interacting with customers, vendors, and internal departments such as cross-functional communication
• Strong organizational and problem-solving skills such as operational troubleshooting and coaching, training and mentoring rental personnel
• Ability to effectively manage multiple high priorities and maintain accuracy in a fast-paced environment

Preferred Qualification(s)

• Experience in equipment rental, construction equipment, outbound call center or related industries
• Supervisory or team leadership experience preferred
• Familiarity with Caterpillar equipment or similar product lines such as earthmoving/construction equipment knowledge a plus

Education Requirements

• Bachelor’s Degree Preferred in Business, Finance, Marketing, Economics, Logistics, Supply Chain Management
• Equivalent work experience

Essential Job Functions

Operational Management

• Oversee daily rental operations to ensure efficient workflow and customer satisfaction such as rental process oversight
• Monitor equipment availability, scheduling, and fleet utilization such as fleet coordination
• Ensure rental contracts, documentation, and billing information are accurate and complete such as contract accuracy
• Oversee rental yard organization, equipment readiness, and presentation standards such as yard management

Customer and Team Support

• Support rental staff in resolving customer issues and providing equipment recommendations such as customer support guidance
• Collaborate with service and logistics teams to coordinate equipment delivery, pickup, and maintenance such as interdepartmental coordination
• Provide coaching, feedback, and support to rental team members such as staff development

Administrative and Compliance Duties

• Maintain accurate records of rental activity, fleet status, and operational metrics such as data tracking
• Ensure compliance with company policies, safety standards, and operational procedures such as policy adherence
• Assist with inventory planning, fleet forecasting, and equipment rotation decisions such as fleet planning

Leadership Responsibilities

• Provide daily leadership and direction to rental staff at all locations
• Promote a culture of safety, legendary customer service and accountability within the workplace
• Identify opportunities for process improvement and implement operational enhancements to achieve operational excellence

Preferred Experience and Skills

• Experience in rental operations, equipment management, logistics or outbound call center supervision
• Strong customer service background
• Experience using Customer Relationship Management Software

Physical and Mental Requirements

• Ability to sit, stand, or walk for extended periods such as office and yard movement
• Manual dexterity to operate computers and office equipment such as keyboard use
• Ability to lift up to 50 pounds such as light equipment handling
• Occasional bending, kneeling, or climbing when inspecting equipment such as equipment access
• Clear speaking voice for customer and team communication such as verbal interaction

Work Environment

• Combination of office, rental yard, and occasional job site environments such as mixed work settings
• Exposure to outdoor weather conditions and heavy equipment operations such as field exposure
• Must follow all safety guidelines and wear PPE when required such as safety compliance

Most work is conducted in a comfortable office environment but occasional travel to customer sites, sales locations, equipment yards or other relevant areas may occur. Personal protective equipment must be worn in areas as required. Although the work usually is not considered inherently dangerous, employees must be careful while performing onsite services.

This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Stowers Machinery Corporation reserves the right to revise or change duties as the need arises. This job description does not constitute a written or implied contract of employment.