Rental Fleet Coordinator

Penske; Reading (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

Penske is seeking a detail-oriented Administrative Support professional to help reduce downtime on fleet units by driving cycle-time improvements and cost-saving initiatives. The role requires onsite work at the corporate office and collaboration with maintenance teams and external providers.

Applicants should have a high school diploma and at least two years in related field rental/service, plus strong MS Office skills. Expect travel, background checks, and drug screening as part of the process.

Qualifications

• High School Diploma or GED required.
• 2 years of related field rental/service experience required.
• Must have strong knowledge of truck body components.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Strong communication skills, both written and verbal.
• Ability to build relationships with corporate and field associates.
• Strong negotiation skills required.
• Must have excellent organizational and analytical skills.
• Regular, predictable, full attendance is an essential function of the job.
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Responsibilities

• Serve as a key contributor in managing accident repair activities across the fleet, ensuring repairs are completed accurately, efficiently, and within company guidelines.
• Review and audit repair estimates and accident-related Repair Orders to drive quality, consistency, and cost control.
• Monitor fleet downtime, accident status units, and operational reporting to support vehicle uptime and customer service objectives.
• Partner with field maintenance teams, collision centers, and external repair providers to resolve issues and improve repair cycle performance.
• Measure and communicate cost savings, operational results, and performance trends to leadership.
• Participate in cross-functional training efforts and provide support for Preventive Maintenance, Warranty, and other maintenance-related programs.
• Identify opportunities for continuous improvement and recommend solutions that enhance operational effectiveness and reduce expenses.
• Support departmental initiatives, strategic projects, and additional responsibilities as needed.

Skills

Truck body components

MS Excel

MS Word

PowerPoint

Communication skills

Relationship building

Negotiation skills

Organizational skills

Analytical skills

Travel willingness

Education

High School Diploma or GED

Tools

MS Excel

MS Word

PowerPoint

Job description

Position Summary

This position is responsible for reducing downtime on units by driving improvements in cycle time and cost savings initiatives.

This position requires being in office onsite at the corporate office in Green Hills.

Key Responsibilities

• Serve as a key contributor in managing accident repair activities across the fleet, ensuring repairs are completed accurately, efficiently, and within company guidelines.
• Review and audit repair estimates and accident-related Repair Orders to drive quality, consistency, and cost control.
• Monitor fleet downtime, accident status units, and operational reporting to support vehicle uptime and customer service objectives.
• Partner with field maintenance teams, collision centers, and external repair providers to resolve issues and improve repair cycle performance.
• Measure and communicate cost savings, operational results, and performance trends to leadership.
• Participate in cross-functional training efforts and provide support for Preventive Maintenance, Warranty, and other maintenance-related programs.
• Identify opportunities for continuous improvement and recommend solutions that enhance operational effectiveness and reduce expenses.
• Support departmental initiatives, strategic projects, and additional responsibilities as needed.

Qualifications

• High School Diploma or GED required
• 2 years of related field rental/service experience required
• Must have strong knowledge of truck body components
• Proficient in Microsoft Excel, Word, and PowerPoint
• Strong communication skills, both written and verbal
• Ability to build relationships with corporate and field associates
• Strong negotiation skills required
• Must have excellent organizational and analytical skills.
• Regular, predictable, full attendance is an essential function of the job
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements

The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

Job Category: Administrative

Job Function: Administrative Support

Job Family: General Administration

Address: 100 Kachel Boulevard

Primary Location: US-PA-Reading

Employer: Penske Truck Leasing Co., L.P.