Rental/Event Staff PT

washingtoncity; Washington (UT); On-site; USD 19,000 - 25,000; Full time

Job summary

Washington City is seeking an Events/Rentals Coordinator to manage community center rentals, events, and related operations. The role requires coordinating paperwork, safety protocols, and staff support to ensure high guest satisfaction.

The candidate will oversee all aspects of rentals, assist with special events, and maintain equipment inventory while adapting to after-hours demands and occasional travel.

Qualifications

• Must have a high school diploma or equivalent.
• Ability to establish and maintain effective working relationships with employees, volunteers, and the public; direct, motivate, develop, and evaluate subordinates; communicate effectively, verbally and in writing.
• Spanish speaking is preferred.

Responsibilities

• Plans, coordinates Community Center, Old Gym, and Covington Home rentals, ensuring paperwork and safety protocols.
• Monitors rental activities to ensure guest satisfaction and retention.
• Flexible schedule including evenings and weekends to oversee events after hours.
• Assists in planning and executing special events for Washington City from pre-production through post-production.
• Addresses complaints and proposes improvements.
• Tracks rental contracts and analyzes issues; proposes alternatives as needed.
• Oversees rental equipment, maintains inventory, orders replacements, and conducts safety checks.

Skills

Verbal communication

Written communication

Leadership

Spanish speaking (preferred)

Time management

Education

High school diploma

Equival. education/experience

Tools

Microsoft Office

Spreadsheets

Job description

Wage: $14.00 - $18.00 Hourly

GENERAL PURPOSE

Performs a variety of general administrative and first-line supervisory duties to support the coordination, organization, scheduling, and operation of Community Center rentals and events.

SUPERVISION RECEIVED

Works under the direct supervision of the Programs/Events Manager & the general supervision of the Community Center Director.

SUPERVISION EXERCISED

None

ESSENTIAL FUNCTIONS

• Plans, organizes, and coordinates Community Center, Old Gym, and Covington Home rentals, ensuring all necessary paperwork is completed and that safety protocols are implemented for both staff and patrons.
• Monitors rental activities to ensure guest satisfaction and retention.
• Requires frequent lifting and physical labor, including the daily set-up and breakdown of tables and chairs.
• Maintains a flexible work schedule, including evenings and weekends, to oversee events and ensure smooth operations after hours.
• Must be self-motivated, dependable, well-organized, and possess strong time management skills.
• Assists in the planning and execution of special events for Washington City, from pre-production through post-production.
• Makes recommendations for improving rental offerings and optimizing the use of the Community Center.
• Addresses complaints, concerns, and issues raised by the public, offering solutions or recommendations for improvement.
• Tracks rental contracts, analyzes issues, and proposes alternative solutions as needed.
• Oversees all equipment related to rentals, maintaining inventory, ordering replacements, and ensuring a safe, clean environment through regular safety checks.

Other duties as assigned by the Events/Rentals Coordinator

MINIMUM QUALIFICATION

Education and Experience:

1. Graduation from a standard senior high school or equivalent.
2. An equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

Establish and maintain effective working relationships with employees, volunteers, and the public; direct, motivate, develop, and evaluate subordinates; communicate effectively, verbally and in writing.

Special Qualifications:

Must possess a valid driver's license. Must be certified in Defensive Driving Training within six months of hire date. Spanish speaking is preferred.

Considerable knowledge of methods, techniques, and philosophies of developing, operating and marketing a broad spectrum of rentals and events. Liability issues and injury prevention; community and public relations; budgeting processes and general accounting; working knowledge of personal computers and various software applications including spreadsheets, word processing, etc.

Work Environment:

Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, not generally involving muscular strain related to walking, standing, stooping, sitting, reaching, lifting and carrying up to 50 pounds, etc. Communicating, i.e. talking, hearing, and seeing, is essential to job effectiveness. Common eye, hand, and finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Periodic travel required in the normal course of job performance.

As per Washington City policy and/or procedures, a background check, and drug screening evaluation will be required for potential new hire candidates prior to an offer of employment. I understand that if I am under the age of 18, I must have my parent or my legal guardian grant their permission for the background check and drug screening test to be performed.