Rental Coordinator - Wagner CAT Rentals

Socket.dev; Albuquerque (NM); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

PTO Plan

Medical, dental, and vision insurance

Life and AD&D Insurance

401K company contribution up to 7%

Tuition Reimbursement

Employee Assistance Program

CEFCU services

Discounted employee phone plans

Job summary

Wagner is seeking a Rental Coordinator to assist customers in selecting the right equipment and to coordinate daily rental transactions. The role emphasizes attention to detail and timely processing.

The position includes handling invoices, tax compliance, and records for CAT and non-CAT rentals, with pay starting at $22.00 per hour and education/experience-based adjustments. We offer PTO, holidays, health benefits, 401K, tuition reimbursement, and other programs as part of a comprehensive

Qualifications

• Experience coordinating rental processes and invoicing.
• Ability to review shipping/receiving documents for accuracy.
• Knowledge of tax handling on invoices (AP/AR).
• Experience with CAT and non-CAT rental workflows.

Responsibilities

• Invoices CAT and non-CAT rentals, damage charges, and demos.
• Process AG, Caterpillar, and non-CAT rentals and invoices accurately.
• Maintain records on rental equipment in the fleet.
• Apply applicable taxes to invoices.
• Review shipping documents from branches for accuracy.
• Assist Sales Admin with rental, credit, and sales docs.
• Input lost-sales rental data into the system.
• Use DBS to manage reservations, contracts, and transfers.
• Handle overdue contracts and expired reservations.

Skills

Customer service

Invoicing

Attention to detail

Communication

Education

High school diploma or equivalent

Tools

DBS software

Job description

Why Join Wagner?

At Wagner, our people are the driving force behind everything we do. We're committed to helping our employees grow through meaningful work, career development, and opportunities to learn and advance. Join a team that values collaboration, innovation, and the people who make our success possible. We offer excellent benefits and supply you with the tools you need to maximize your potential.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance
• Life and AD&D Insurance
• Retirement Plans -401Keligible employees can receive a company contribution up to 7%
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• CEFCU - Employees have access to services including payroll deductions, savings, accounts, loans, VISA card and more
• Additional Benefits include Supplemental life Insurance, Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans

The Rental Coordinator works with the customer to assist in determining which machine is best suited to the job and coordinates rental transactions on a daily basis in a manner that reflects the company's vision of working as "One Professional Team".

Pay Rate starting at $22.00 per hour.Pay Rate dependent on education and experience.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Invoices Caterpillar and non-CAT rentals, damage charges, and demos
• Performs all required steps to accurately and efficiently process AG, Caterpillar, and non-CAT rentals and invoices
• Maintains records on all rental equipment that is transferred or sold out of the Rental Fleet
• Understands and applies the applicable taxes to invoices
• Receives and reviews shipping and receiving documents from the branches for accuracy and completeness
• Assists the Rental Fleet Sales Administrator with preparation, processing, and distribution of rental, credit, and sales documents in a timely manner
• Inputs lost-sales rental data into the computer
• Uses DBS to input reservations, write rental contracts, process exchanges, write pick-up tickets, close rental invoices, input data into the shipping and receiving screens, and process equipment transfers
• Handles overdue rental contracts and expired reservations, and ensures that all contracts