Rental Coordinator

Altorfer Inc; Cedar Rapids (IA); On-site; USD 50,000 - 65,000; Full time

Job summary

Altorfer Inc in Cedar Rapids, IA seeks an Administrative Specialist to support construction rental contracts, organize machine transportation, handle invoicing and commissions, and close contracts promptly.

You will work with sales reps, coordinate with shop staff, and respond quickly to calls, emails, and texts while maintaining strong organizational and communication skills. Some local travel and a valid driver's license are required.

Qualifications

• Bachelor's degree or equivalent relevant work experience is preferred
• Previous background in Construction or Agriculture equipment market preferred
• Good organization skills with excellent communication abilities (verbally & written) are required
• Ability to manage a constantly changing workload
• Must be able to plan well to meet challenging customer deadlines
• The position calls for extreme flexibility to task as the rental business from day to day can be very fluid and fast pace
• Strong communication skills, with internal teams and customers
• Proven leadership and strong customer service skills
• Must be proficient with Microsoft Word, Excel, Access and Outlook
• Some local travel will be required
• High School Diploma or equivalent is required.

Responsibilities

• This specialist will work directly with sales representatives to fulfill customer's rental needs
• Respond to team member calls/emails/texts in a timely basis with a sense of urgency
• Coordinate with shop staff regarding repair status and availability of equipment
• Other duties as assigned

Skills

Organization skills

Communication skills

Leadership

Customer service

Planning

Multitasking

Education

Bachelor's degree or equivalent

Construction/Agriculture equipment background

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Job description

Job Details

• Req No. 2026-5785
• Category Administrative/Clerical
• Location US-IA-Cedar Rapids
• Type Regular Full-Time
• Union or Non-Union Non-Union
• Division Heavy
• Company Altorfer Inc

Working Hours/Days

8am - 5pm, Monday-Friday

Overview

Responsibilities will include setting up construction rental contracts, organizing machine transportation, invoicing, commissions and closing contracts in a timely manner.

Basic Duties

This specialist will work directly with sales representatives to fulfill customer's rental needs

• Respond to team member calls/emails/texts in a timely basis with a sense of urgency
• Coordinate with shop staff regarding repair status and availability of equipment
• Other duties as assigned

Qualifications

• Bachelor's degree or equivalent relevant work experience is preferred
• Previous background in Construction or Agriculture equipment market preferred
• Good organization skills with excellent communication abilities (verbally & written) are required
• Ability to manage a constantly changing workload
• Must be able to plan well to meet challenging customer deadlines
• The position calls for extreme flexibility to task as the rental business from day to day can be very fluid and fast pace
• Strong communication skills, with internal teams and customers
• Proven leadership and strong customer service skills
• Must be proficient with Microsoft Word, Excel, Access and Outlook
• Some local travel will be required
• High School Diploma or equivalent is required.
• Must have a valid driver's license and clean driving record. This includes no more than 2 minor violations within the past 3 years and no major violations within the past 5 years (Motor Vehicle Report will be performed on final candidate).

Physical Requirements/Working Conditions

This position will primarily work in an office environment. May sit at a desk for a period of time to answer phone calls or use a keyboard to complete documents and communicate through email. Must be able to walk, bend, lift up to 20 lbs. and wear appropriate safety equipment (IE- Safety glasses or side shields) when needed. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Why Work for Altorfer?

At Altorfer, our iron is just the beginning. Our people make our company successful, and we would not be who we are without them. As a third generation, family-owned company created in 1957, we bring our values into how we do business. Everyone from technicians, sales representatives, administrative professionals, or somewhere in between is part of the "A-Team" and is critical to our success. Here at Altorfer, we have over 35 locations and 1300 employees with long tenure for you to learn from. We have a collaborative, family valued culture, with a great reputation in the industry. A company that offers competitive pay, excellent benefits, and a remarkable team of people to work with.