Rental Coordinator

Keystone Clearwater Solutions, LLC.; Bensalem Township (Bucks County); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid Holidays

Medical / Dental / Vision coverage

Health savings account (HSA)

Company Paid Life Insurance and Accid.

Voluntary Life Insurance

401k with a company match

Paid Time Off

Employee Assistance Program

Professional Development Programs

Employee Referral Programs

Voluntary Benefits Offered

Job summary

Keystone Clearwater Solutions, LLC is seeking a dedicated Rental Coordinator based in our Bensalem, PA area to support equipment planning, procurement, and logistics. You will help ensure projects stay on schedule and within budget by coordinating rentals, inventory, and yard operations.

You will work with operations, vendors, and drivers to schedule deliveries, track assets, and maintain service records. A strong focus on organization, communication, and accuracy is essential for success in our

Qualifications

• High School Diploma or equivalent required.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office suite with Excel experience.

Responsibilities

• Coordinate procurement of supplies and rental equipment.
• Manage rental equipment lifecycle and billing readiness.
• Maintain vendor relationships and track inventory.
• Schedule trucks, trailers, and equipment with operations.
• Ensure equipment is inspected and maintained; record service history.
• Coordinate yard operations and asset tracking.
• Support transportation logistics and DOT/OSHA compliance.
• Assist with warranty work and maintenance scheduling.
• Prepare accurate daily documentation and reports.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Rental Coordinator

Department: Admin

Employment Type: Full Time

Location: Bensalem, PA

Description

The Rental Coordinator is responsible for supporting the planning, execution, and coordination of rental equipment and operational logistics to ensure projects are delivered on time, within scope, and within budget.

This role plays a critical part in maintaining yard efficiency, managing inventory, coordinating equipment logistics, and supporting procurement and field operations. The Rental Coordinator will work cross-functionally with operations, vendors, and logistics teams to ensure seamless execution of projects and day-to-day operations.

This role will be based out of our Trevose, PA Branch location.

Responsibilities

Procurement

• Coordinate acquisition of supplies, materials, and rental equipment from vendors
• Manage rental equipment lifecycle including calling equipment on/off rent
• Create and manage purchase orders ensuring pricing accuracy and completeness
• Maintain vendor relationships and identify new vendors to support operational needs
• Review daily documentation for accuracy and completeness

• Monitor inventory levels and order equipment and parts as needed
• Coordinate scheduling and use of trucks, trailers, and equipment with operations teams
• Maintain accurate tracking of rental and owned assets for billing and operational use
• Organize yard resources using tracking systems and inventory tools
• Oversee maintenance coordination and yard upkeep including equipment storage and organization
• Ensure timely delivery of equipment, tools, and materials to job sites
• Assist with resolving operational and personnel issues within the yard

• Ensure all equipment is inspected and properly maintained
• Tag damaged or non-operational equipment and coordinate repairs
• Maintain service records and equipment history
• Support preventative maintenance programs across all equipment
• Perform inventory reporting and usage analysis
• Coordinate warranty work and maintenance scheduling for company assets
• Support asset tracking systems such as GPS or digital tracking tools

• Coordinate scheduling, dispatch, and transportation logistics for company operations
• Manage relationships with third-party transportation providers
• Monitor driver activity to ensure compliance with DOT, OSHA, EPA, and company standards
• Support scheduling of drivers including hours, overtime, and deployment needs

Requirements

• High School Diploma or equivalent
• Strong organizational and time management skills with ability to handle multiple projects
• Strong communication skills (verbal and written)
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong attention to detail and accuracy
• Ability to work in a fast-paced operational environment
• Valid driver’s license
• Ability to operate forklift or heavy equipment (or willingness to learn)
• Ability to work standard yard hours (7:00 AM – 5:00 PM, Monday–Friday) with occasional weekend support
• Ability to travel occasionally as needed
• Experience in rental coordination, logistics, yard operations, or oil & gas industry
• Experience with CRM or operational tracking systems
• Experience managing vendors and procurement processes

Benefits

• Paid Holidays
• Medical / Dental / Vision coverage
• Health savings account (HSA)
• Company Paid Life Insurance and Accidental & Dismemberment Insurance
• Voluntary Life Insurance
• 401k with a company match
• Paid Time Off
• Employee Assistance Program
• Professional Development Programs
• Employee Referral Programs
• Voluntary Benefits Offered