Remote Travel Logistics Specialist

Travelwithsan; San Francisco (CA); Remote; USD 45,000 - 65,000; Full time

Job summary

Travelwithsan is expanding its remote travel logistics team to manage booking coordination, scheduling, and reservation accuracy from inquiry to final confirmation.

The role requires proactive organization, clear written and verbal communication, and the ability to juggle multiple client timelines in a fully remote environment. Training and mentorship are provided to help you thrive within established systems.

Qualifications

• Experience coordinating reservations and scheduling
• Attention to detail and documentation accuracy
• Clear and professional client communication
• Proactive in tracking timelines and follow-ups
• Comfortable working independently in a remote environment

Responsibilities

• Coordinate reservations, booking timelines, and scheduling logistics
• Review confirmations for accuracy and completeness
• Communicate with clients to gather information and provide updates
• Track pending items and follow up on outstanding details
• Maintain organized digital records and ensure smooth handoffs between stages

Skills

Organizational skills

Time management

Written communication

Verbal communication

Remote work proficiency

Tech-savvy booking platforms

Job description

We are expanding our remote operations team and seeking a highly organized Travel Logistics Specialist to oversee booking coordination, scheduling management, and reservation accuracy for our clients. This role plays a key part in ensuring every detail is confirmed, documented, and executed smoothly from inquiry to final confirmation.

The ideal candidate is proactive, detail-driven, and confident managing multiple timelines while maintaining clear and professional communication. This is a fully remote opportunity designed for someone who thrives in structured systems and values precision.

What You'll Do:

• Coordinate reservations, booking timelines, and scheduling logistics
• Review confirmations to ensure accuracy and completeness
• Communicate with clients to gather required information and provide updates
• Track pending items and proactively follow up on outstanding details
• Maintain organized digital records within established systemsEnsure a seamless handoff between inquiry, booking, and confirmation stages

What Were Looking For:

• Strong organizational and time-management skills
• Clear, professional written and verbal communication
• Ability to manage multiple client timelines simultaneously
• Comfortable working independently in a remote environment
• Tech-comfortable and confident navigating online booking platforms
• Customer service, scheduling, or administrative experience (preferred, not required)

Eligibility Requirement:

Must be a citizen of the United States, United Kingdom, Mexico, Spain, Australia, or LATAM.

Why This Role Is a Great Fit:

• Fully remote flexibility
• Structured training and ongoing mentorship
• Access to established systems and operational support
• Clear pathway for growth within a supportive team environment