Remote Transportation Planning Specialist

CareCar; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for a proactive Pre-Plan Specialist to enhance their non-emergency medical transportation services. This role is crucial for ensuring efficient trip assignments and maximizing member satisfaction. You will be responsible for planning and coordinating trips, managing incentives for providers, and maintaining clear communication with all parties involved. If you thrive in a fast-paced environment and are passionate about logistics and member care, this opportunity is perfect for you. Join a dedicated team committed to delivering exceptional service and operational excellence.

Qualifications

• Proven experience in logistics or operations, preferably in NEMT.
• Strong organizational skills to manage multiple tasks effectively.

Responsibilities

• Assign transportation providers for trips, focusing on member satisfaction.
• Coordinate urgent trip coverage and communicate effectively with vendors.

Skills

Logistics Experience

Organizational Skills

Communication Skills

Analytical Problem-Solving

Multitasking

Scheduling Tools Proficiency

Tools

Scheduling Tools

Email Systems

Communication Platforms

Job description

We are seeking a proactive and detail-oriented Pre-Plan Specialist to join our team. In this role, you will play a key part in ensuring efficient trip assignment and coverage for non-emergency medical transportation (NEMT) services, with a strong focus on maximizing member satisfaction and operational efficiency. This position is essential in planning, coordinating, and optimizing trips in advance while utilizing incentive structures and maintaining clear communication with vendors and team members.

Key Responsibilities

• Trip Planning & Assignment: Assign transportation providers for trips in advance, prioritizing wheelchair, rural, door-to-door, and gurney services.

• Incentive Management: Develop and communicate incentives to providers for timely trip coverage.

• Proactive Communication: Notify providers via email, text, and calls about available trips in their areas, focusing on high-need and urgent requests.

• Urgent & Same-Day Coverage: Address trips within 24 hours and coordinate alternate vehicle options with members as necessary.

• Coordination with Vendors: Partner with in-network providers and obtain management approval for out-of-network providers or specialized trip needs.

• Risk Management: Manage regional coverage to prevent missed trips and ensure operational consistency.

• Member Support: Notify members promptly of any trip changes, offering rescheduling or alternative solutions.

• Collaboration: Work closely with dispatchers, managers, and other departments to facilitate seamless trip execution.

Experience & Skills

• Proven experience in logistics, operations, or a related field (NEMT experience preferred).

• Strong organizational and multitasking skills with the ability to prioritize effectively in a fast-paced environment.

• Familiarity with medical office or clinic settings (dialysis experience preferred).

• Excellent communication skills, both written and verbal, with a professional demeanor.

• Proficiency in scheduling tools, email systems, and communication platforms.

• Analytical problem-solving skills to identify issues and implement effective solutions.

Personal Attributes

• Highly detail-oriented and organized.

• Proactive problem-solver with a strong focus on outcomes.

• Collaborative team player who can also work independently.

• Adaptable to dynamic environments, handling last-minute changes with confidence.

• Customer-focused and committed to delivering exceptional member satisfaction.

Additional Requirements

• Must have your own equipment and a reliable internet connection.