Remote Senior Conference & Events Planner

EBSCO Information Services; Cheyenne (WY); On-site; USD 67,000 - 96,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Flexible spending accounts

Retirement Savings Plan

Paid Parental Leave

Holidays and PTO

Mentoring program

Job summary

EBSCO Information Services is seeking a Senior Conference and Event Planner to lead the design, planning, and execution of nationwide marketing events. You will partner with Marketing, Sales, and Product teams to deliver engaging experiences that showcase our brand and solutions, while generating high-quality leads.

You’ll manage budgets, vendor negotiations, ROI analyses, and post-event evaluations, traveling up to 25% and working in a flexible remote-capable role.

Qualifications

• 5+ years of experience planning and executing conferences and events.
• Experience coordinating multiple stakeholders, vendors, and event priorities.
• Knowledge of conference and event planning best practices, with a commitment to continuous learning.
• Proficiency with Microsoft Suite, including Outlook.
• Willingness to travel up to 25%.

Responsibilities

• Collaborate with internal and external teams to plan and execute events.
• Oversee event logistics, including venue selection, catering, transportation, and accommodations.
• Coordinate event schedules, sessions, and activities.
• Ensure a smooth registration process for attendees.
• Track and evaluate event activities.
• Develop and manage event budgets and analyze ROI to ensure effective budget allocation.
• Negotiate contracts with vendors and service providers.
• Conduct post-event evaluations to identify areas for improvement.
• Proactively communicate event details, updates, and potential issues with stakeholders in a timely manner.
• Demonstrate ownership and accountability for assigned events and responsibilities including event deliverables.
• Manage multiple priorities and deadlines independently in a fast-paced environment.
• Proactively identify challenges and work with appropriate stakeholders to develop solutions.
• Maintain a high level of accuracy and attention to detail throughout the event planning process.

Skills

Event planning

Vendor management

Budgeting

ROI analysis

Travel readiness

MS Office / Outlook

Tools

Event management software

Job description

EBSCO Information Services is seeking a Senior Conference and Event Planner to lead the design, planning, and execution of nationwide marketing events. You will partner with Marketing, Sales, and Product teams to deliver engaging experiences that showcase our brand and solutions, while generating high-quality leads.

You’ll manage budgets, vendor negotiations, ROI analyses, and post-event evaluations, traveling up to 25% and working in a flexible remote-capable role.