Remote Project Data Coordinator

CAI; United States; Remote; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k

Paid time off

Job summary

CAI is seeking an Administrative Assistant to support a multi-site business assessment project. The role focuses on real-time data entry, document management, and status tracking while working remotely.

The position emphasizes coordination, record-keeping, and data integrity across locations, with a short-term contract and remote work setup. Strong communication and organizational skills are essential.

Qualifications

• High school diploma or equivalent.
• 1–2 years in administrative assistant, office support, data entry, project coordination, or similar role.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organizational skills and ability to manage multiple tasks.
• Strong data accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Strong active listening and note-taking abilities.
• Ability to work independently in a remote environment.

Responsibilities

• Participate in scheduled video calls with field personnel and stakeholders.
• Capture and document information in project tracking spreadsheets and databases in real time.
• Enter, update, and maintain records with high accuracy and attention to detail.
• Ask clarifying questions to ensure complete and accurate information.
• Review documentation for accuracy, completeness, and consistency.
• Update and maintain organizational records, files, and reports.
• Reconcile information across spreadsheets, reports, and systems.
• Identify missing information or discrepancies and escalate as needed.
• Track project progress and provide status updates to leadership.
• Coordinate schedules, meetings, and follow-up activities.
• Maintain documentation standards and data quality across records.
• Assist with reporting, retention, and document organization activities.

Skills

Data entry

Recordkeeping

Document management

Microsoft Office Suite

Excel

Organizational skills

Attention to detail

Written and verbal communication

Remote work capable

Note-taking

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Excel

Word

Outlook

Teams

Job description

CAI is seeking an Administrative Assistant to support a multi-site business assessment project. The role focuses on real-time data entry, document management, and status tracking while working remotely.

The position emphasizes coordination, record-keeping, and data integrity across locations, with a short-term contract and remote work setup. Strong communication and organizational skills are essential.