(Remote) Program Coordinator - Research Office

Davita Inc.; Morgantown (WV); Remote; USD 50,000 - 75,000; Full time

Job summary

A leading university in West Virginia seeks a Program Coordinator to oversee post-award functions within their Office of Sponsored Programs. This remote position requires a Bachelor's degree and experience in research administration, offering a collaborative environment and comprehensive benefits.

Benefits

37.5-hour work week

13 paid holidays

24 annual leave (vacation) days

18 sick days per year

Range of health insurance and benefits

401(a) retirement savings with matching

Wellness programs

Qualifications

• Minimum 2 years in research administration, preferably in a university setting.
• Knowledge of Uniform Guidance (2 CFR 200).
• Any equivalent combination of education and experience considered.

Responsibilities

• Oversee post-award functions for awarded projects.
• Act as a Subject Matter Expert (SME) for budget evaluations.
• Ensure compliance with federal and institutional requirements.

Skills

Communication

Time Management

Interpersonal Skills

Education

Bachelor's degree in business or public administration

Job description

Description

The Office of Sponsored Programs at West Virginia University is currently accepting applications for a Program Coordinator.

About the Opportunity
This fully remote post-award position is part of the Award Initiation and Management (AIM) sub-department in the Office of Sponsored Programs (OSP). The OSP is the central administrative unit charged with providing support to the West Virginia University (WVU) community in the solicitation, acquisition, and administration of externally funded projects for research, teaching, and service. This position is responsible for the establishment of awards received by the University from federal, state, or private funding entities; award set-up in the University award management systems; post-award facilitation of responses
to requests for information; advising a variety of stakeholders on the appropriate establishment of budget and expenditure of sponsor funds; and coordination of post-award activity with the OSP Pre-Award sub-department, the OSP Award Negotiation sub-department, and Sponsored Projects Financial Management.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week


• 13 paid holidays (staff holiday calendar)


• 24 annual leave (vacation) days per year (employee leave)


• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)


• WVU offers a range of health insurance and other benefits


• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.


• Wellness programs

What You'll Do

• Independently oversee a portfolio of post-award functions of the Office of Sponsored Programs (OSP) and its relationship to the University's financial system Mountaineer Administrative Processes (MAP).
  


• Establish a funded project in MAP, specifically via the Oracle Grants Accounting (OGA) module and WVU Research Administration Portal (WRAP)
  


• Provide professional and technical expertise in the administration of awarded projects to faculty, departments, expert business office, deans and central administration.
  


• Performing as a Subject Matter Expert (SME), each award document and budget are evaluated, analyzed, and interpreted to identify any special concerns or potential problems which may affect project performance.
  


• Independently develop solutions to identified challenges and work collectively to implement. The subject matter expert (SME) also determines any variance in the award document from the submitted proposal (i.e., terms and conditions, revised budgets, budget discrepancies, and cost sharing requirements) and works to resolve such conflicts prior to award set-up by collaborating with various departmental personnel.
  


• The SME serves as a liaison between the sponsor' s administrative office(s) and faculty member(s) to assist in resolving any potential problems.
  


• Analyze award documents for various project performance requirements and ensure appropriate reference and incorporation into the University's/Research Corporation's notice of grant award as established in MAP and WRAP (i.e., reporting requirements, indirect costs rate, terms and conditions, restrictions, etc.).
  


• Independently work with sponsors to provide clarification, as necessary, for administrative and management aspects of the award document (e.g., start date, end date, F&A costs, and special terms and conditions).
  


• Act as a budget review liaison to faculty and staff, coordinate revisions related to OSP review of budgets, and complete final budget validation in consideration of sponsor and University requirements. Determine the readiness of budgets for setup. Escalate unresolved proposal issues to the AIM Manager for resolution.
  


• Ensure federal and institutional compliance requirements are approved prior to issuing an internal award notification (i.e., human subjects, animal use, and biohazards).
  


• The SME gathers necessary details for new sponsors and provides the information to WVU Deposits for new customer creation in MAP.


• Develops and submits responses and material required/requested by sponsor and other agencies.
  


• Responsible for accurate set-up of a sponsored project in MAP and WRAP.
  


• Establishes awards in MAP and WRAP and troubleshoots any problems that arise during entry of projects and awards.
  


• Independently prioritizes work to ensure internal deadlines are met to allow University Investigator's access to grant funds.
  


• Designated as a SME for issues or concerns encountered after award set-up (i.e., data entry error, restructuring of tasks, revising budgets, cost sharing issues, program income, etc.).
  


• The SME independently utilizes various reports in MAP to analyze financial status of a project in order to take necessary action, as requested by departments and/or sponsors., which range in degree of complexity.
  


• Complete all approved modifications to awards in MAP and WRAP (i.e., no cost extensions, funding increases/decreases, renewals, etc.).
  


• Analyze and calculate appropriate increases and reductions across budget categories for awards (i.e., salary, fringe, general expense, F&A, etc.) as required and recognizes and records IRB fees when applicable.

Qualifications

• Bachelor's degree, preferably in business or public administration.


• A minimum of two (2) year of experience in the following:
  
  
  
  • Research administration experience, preferably at a university or research foundation/institution.
  
  
  • Knowledge of Uniform Guidance (2 CFR 200) and research accounting principles.
  
  
  
  


• Any equivalent combination of related education and/or experience will be considered.


• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Excellent communication and listening skills.
  


• Excellent time management skills.
  


• Excellent interpersonal skills to interact with various customers throughout WVU.
  


• Demonstrated commitment to customer and team-oriented management.
  


• Demonstrated ability to work independently and appropriately apply judgement, discretion, and initiative in coordination of many different and complex tasks.
  


• Demonstrated ability to develop and implement training activities.

Preferred Qualifications

Certified Research Administrator (CRA).

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.

Job Posting:Jun 26, 2025

Posting Classification:Non-Classified

Exemption Status:Exempt

Benefits Eligible:Yes

Schedule:Full-time