Remote Medical Secretary II - Admin & Records Specialist

Washington University in St. Louis; St. Louis (MO); On-site; USD 25,000 - 37,000; Full time

Job summary

Washington University in St. Louis seeks a medical office support professional who can perform secretarial duties, including typing, transcription, and filing while maintaining patient appointment schedules.

The role accepts remote work or work in an area with no patient contact. Candidates should have a high school diploma and at least two years in a medical office setting, with strong MS Office and communication skills.

Qualifications

• High school diploma or equivalent required.
• Two years of medical office experience preferred.
• No specific certification required.
• Proficiency with MS Office and data entry basics.

Responsibilities

• Types reports, agendas and documents using PC-based software for scheduling, spreadsheet analysis, budget/finance reports, clinic statistics, etc.
• Transcribes medical documents, such as letters, correspondence, medical record notes and nurse notes.
• Maintains medical records and notes.
• Answers telephones, takes messages and forwards to appropriate persons.
• Maintains daily appointment schedule for visitors and patient visits.
• Maintains file system, including retrieval, copy and disposal of files.
• Coordinates programs and interoffice clerical functions.
• Assists administrative/physician staff during peak times, vacations/illnesses.
• Greets visitors and routes incoming mail.

Skills

Communication

Decision Making

Medical Terminology

Microsoft Office

Results Reporting

Spreadsheets

Working Independently

Education

High school diploma or equivalent

Job description

Position Summary

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Position works either remotely or in an area with no patient contact and performs secretarial duties, such as typing medical dictation, preparing spreadsheet/report formats, filing, etc.

Job Description

Primary Duties & Responsibilities:

• Types reports, agendas and other documents using PC-based software for scheduling, spreadsheet analysis, budget/finance reports, clinic statistical data, etc.
• Transcribes medical documents, such as letters, correspondence, medical record notes, nurse's notes and manuscripts.
• Maintains medical records and notes.
• Answers telephones, takes messages and forwards to appropriate persons.
• Maintains the daily appointment schedule for visitors and patient office visits.
• Maintains file system, including retrieval, copy and disposal of files.
• Maintains memberships, societies, licensures and curriculum vitae.
• Coordinates programs, such as residency, student clerk-ship work-study services and interoffice clerical functions.
• Assists administrative/physician staff during peak times, vacations/illnesses.
• Greets visitors and routes incoming mail.
• Performs other duties as assigned.
  
  

Working Conditions:

Job Location/Working Conditions

• Normal office environment.
  
  

Physical Effort

• Typically sitting at desk or table.
  
  

Equipment

• Office equipment.
  
  

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Medical Office Setting (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education:

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Communication, Decision Making, Medical Terminology, Microsoft Office, Results Reporting, Spreadsheets, Working Independently

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  
  

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  
  

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
  
  

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.