Remote Intake Coordinator (NJ Resident)

Anchor Therapy, LLC; New Jersey; Remote; USD 60,000 - 80,000; Part time

Job summary

Anchor Therapy, LLC is seeking a Remote Intake Coordinator to manage the onboarding process for new clients. This part-time position requires strong organizational and communication skills, with a focus on ensuring a seamless experience for clients seeking mental health services. Ideal candidates will reside in New Jersey and have a demonstrated interest in mental health.

Benefits

Medical health insurance available upon transition to full-time status

401(k) plan with a 3% employer automatic contribution

Paid sick time

Opportunities for professional development and growth

Qualifications

• Reside in New Jersey.
• Minimum of 2 years of undergraduate studies, preferably in the mental health field.
• Proficiency in Gmail, Google Drive, Google Sheets, and Google Docs.

Responsibilities

• Serve as the first point of contact for new and existing clients via email.
• Conduct initial screenings to gather relevant client information.
• Schedule appointments using our Electronic Health Record system.

Skills

Attention to detail

Organizational skills

Written communication

Multitasking

Education

Minimum of 2 years of undergraduate studies

Tools

Google Sheets

Gmail

Google Drive

Google Docs

Job description

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Direct message the job poster from Anchor Therapy, LLC

Owner and Psychotherapist at Anchor Therapy, LLC

Now Hiring: Remote Intake Coordinator (NJ Residents Only)

Location: Fully Remote (NJ residents only)

Position Type: Part-Time (20–25 hours/week)

Compensation: $20/hour; health benefits available

About Anchor Therapy

Anchor Therapy is a well-established mental health group private practice based in downtown Hoboken, NJ. We provide compassionate care to our clients and foster a supportive, professional, and positive work environment for our team. Some team members work fully in the Hoboken office, others fully remotely, and many work a hybrid schedule. As a team, we collaborate smoothly and stay connected through regular communication and fun optional in-person outings. Even in a remote role, you’ll feel included and part of the team.

Position Overview

We are seeking a highly organized and detail-oriented Intake Coordinator to manage the intake process for new clients. This role is pivotal in ensuring a seamless onboarding experience for clients seeking mental health services.

Schedule & Availability

• Hours: Approximately 20–25 hours per week, Monday through Friday.
• Flexibility: While the position offers flexibility, the coordinator must be available to check and respond to emails at least four times throughout each workday.
• Work Environment: A distraction-free environment with access to a desktop computer is essential.

Key Responsibilities

• Serve as the first point of contact for new and existing clients via email.
• Conduct initial screenings to gather relevant client information.
• Schedule appointments using our Electronic Health Record system (SimplePractice).
• Maintain and update client records and intake paperwork.
• Coordinate with therapists regarding availability and specialties.
• Provide referrals to other professionals as needed.
• Maintain office databases, including spreadsheets and tracking documents in Google Sheets.
• Ensure compliance with HIPAA and confidentiality standards.
• Adhere to office policies and procedures.

Qualifications

• Reside in New Jersey.
• Minimum of 2 years of undergraduate studies, preferably in the mental health field or a demonstrated interest in mental health.
• Proficiency in Gmail, Google Drive, Google Sheets, and Google Docs.
• Comfortable working with spreadsheets and maintaining organized databases (especially in Google Sheets).
• Excellent written communication skills with strong grammar and spelling.
• Exceptional attention to detail and organizational skills.
• Ability to multitask and collaborate effectively within a team.
• Prior administrative experience is preferred.

Benefits

• Medical health insurance available upon transition to full-time status (which is possible by adding more tasks in the future if desired).
• Health benefits including dental, vision, disability, hospital, accident, and cancer coverage.
• 401(k) plan with a 3% employer automatic contribution.
• Paid sick time.
• Opportunities for professional development and growth within the company.

Equal Opportunity Employer

• Anchor Therapy values a diverse workplace and strongly encourages individuals from all backgrounds, including people of color, LGBTQIA+ individuals, and members of ethnic minorities, to apply.

How to Apply

To ensure we identify candidates who pay close attention to detail, please follow these application instructions carefully:

Email your resume and a cover letter explaining why you are interested in working at Anchor Therapy to [e-mail].

Use this exact subject line in your email:

Intake Coordinator Position Application: I Am Detail Oriented

Complete our employment questionnaire on our website: https://www.anchortherapy.org/careers-remote-intake-coordinator-new-jersey

Applications that do not follow these instructions will not be considered.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Other

• Industries

  Mental Health Care

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