(Remote) Grants Resource Associate - Shared Services

West Virginia University; Morgantown (WV); Remote; USD 40,000 - 70,000; Full time

Job summary

An innovative institution is seeking a Grants Resource Associate to join their Shared Services team. In this role, you'll be responsible for ensuring compliance with all regulations related to post-award accounting, financial reporting, and invoicing. You will have the opportunity to work independently while collaborating with various departments to monitor budgets and prepare financial reports. This position offers a flexible work environment that values work-life balance and supports personal and professional growth. With generous benefits and a commitment to diversity and inclusion, this role is perfect for someone eager to make a meaningful impact in higher education.

Benefits

15 annual leave days

18 sick days

401(a) retirement savings plan

Wellness programs

Qualifications

• 1+ year of experience in accounting and procurement.
• Proficient in Microsoft Office Suite and Adobe applications.

Responsibilities

• Ensure compliance with federal and state regulations for grants.
• Review and audit expenses and travel related to sponsored projects.
• Compile data, monitor budgets, and prepare financial reports.

Skills

Verbal and written communication skills

Data analysis and problem-solving

Budget management

Organizational skills

Ability to work independently

Education

Bachelor's degree in a related field

Tools

Microsoft Office Suite

Adobe applications

Kuali Coeus

MAP/Oracle database

Job description

Job Description - (Remote) Grants Resource Associate - Shared Services (26000)

Description

The department of Shared Services at West Virginia University is currently accepting applications for a Grants Resource Associate.

About the Opportunity

Responsible for ensuring compliance with all federal, state, and university regulations/policies for post-award accounting issues related to financial reporting, invoicing, and award reconciliation. This position will ensure compliance by reviewing and reconciling external funding each month and communicating any concerns to the appropriate partners, the shared services grants team, the Division of Finance, and individuals supporting strategic activities in the unit.

We strongly believe in work-life balance and keeping time for things we love outside of work. WVU offers generous benefits, including:

• 15 annual leave (vacation) days per year or more based on years of service.
• 18 sick days per year for personal or family illness.
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks.
• Wellness programs.

What You'll Do

• Post-Award Administration:
  • Performs comprehensive review of all billing terms and conditions, ensuring compliance with all federal, state, and other regulations affecting grants, contracts, or cooperative agreements. Independently monitors purchasing ledgers and invoicing. Reviews, approves, and audits expenses posting to sponsored projects.
  • Reviews, approves, and audits travel related to sponsored projects. Interprets and advises on internal and agency mandated travel policies.
  • Contact and processor for all sub-award requisitions. Works with the Office of Sponsored Programs and Principal Investigators to ensure requisitions are entered timely and accurately.
  • Actively communicates with Grant Managers and/or Principal Investigators to monitor sub-award agreements and processing of invoices.
  • Works closely with Asset Managers regarding capitalized expenditures and other asset management requirements on sponsored projects.
  • Initiates and/or facilitates transfers, modifications, or other requests for the proper management of sponsored projects.
  • Reviews award setup within the financial system and advises on accounting matters as needed.
  • Participates in day-to-day fiscal operations and makes recommendations on areas of expertise.
  • Responsible for compiling data, monitoring budgets, and preparing monthly reconciliation financial reports.
  • Consults with Grants Managers and the SSC Sponsored Projects Management team for processing any projected carry forward budget requests.
  • Assists with processing award closeout documentation as needed.
  • Oversees and consults on personnel and/or payroll matters that impact sponsored projects.
  • Collects correspondence certifying participation of personnel on sponsored projects and reviews Effort Reporting concerns.
• Maintains all necessary records and justifications related to work assigned.
• Assists supervisor with strategic planning, development of procedures and/or internal controls, and training materials.
• Works independently on a variety of correspondence and special projects. Collaborates with other members within the unit to ensure cross-team support.
• Interfaces with customers to understand expectations and ensures satisfactory resolution of requests.
• Reviews service requests to ensure consistency in workflow and documentation standards.
• Coordinates and supports the research and service missions for the Shared Services Center.
• Organizes and participates in post-award meetings, conferences, or other training sessions.
• May assist with other administrative duties and/or complete other duties as assigned by the supervisor.

Pay Grade: 15

Qualifications

• A minimum of one (1) year of experience involving:
  • Accounting (payroll and procurement).
  • Computer software including Microsoft Office Suite and Adobe.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, Abilities

• Excellent verbal and written communication skills.
• Excellent computer skills with advanced knowledge of Microsoft Office Suite and Adobe applications.
• Ability to work independently and carry out assignments with minimal supervision.
• Ability to analyze data, solve problems, and provide useful reporting tools.
• Ability to prepare, manage, and maintain budgets and financial reports.
• Ability to learn and implement WVU, State, and Federal policies and procedures relative to budgetary and grant-related matters.
• Proficiency in reading and interpreting Uniform Guidance and other federal regulations.
• Skilled in working with grants and contracts in a higher education environment.
• Excellent organizational skills and ability to work with a variety of constituencies.
• Ability to perform financial calculations, prepare/maintain financial reports, analysis, and summaries.
• Knowledge of professional principles, legal and/or reporting requirements affecting extramurally sponsored projects.

Preferred Qualifications

• Experience working with grants/contracts accounting.
• Experience using Kuali Coeus and MAP/Oracle database.

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability, and appreciation — unite us as Mountaineers.

We are dedicated to creating an inclusive and engaging working environment and actively seek candidates who bring diverse ideas, approaches, and experiences.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is proud to be an Equal Opportunity Employer and values diversity among our faculty, staff, and students.