Remote Finance & HR Administrator (QB & Paychex Expertise)

Corporate FACTS, Inc.; United States; Remote; USD 60,000 - 70,000; Full time

Job summary

Corporate FACTS, Inc. seeks a Remote Finance & HR Administrator to manage internal finance functions, payroll, and HR support. The ideal candidate will have expertise in QuickBooks and Paychex, with experience in handling multi-state payroll for a fully remote team. This position offers a competitive salary within a mission-driven culture focused on community impact.

Benefits

100% remote team with staff across 10+ states

Competitive salary and full benefits package

Collaborative, mission-driven culture focused on financial and community impact

Qualifications

• 10+ years of experience in finance, payroll, and HR administration.
• Expert-level proficiency in QuickBooks Online and Paychex.
• Knowledge of state-specific labor and payroll regulations.

Responsibilities

• Manage daily bookkeeping and accounting using QuickBooks Online.
• Process bi-weekly multi-state payroll using Paychex.
• Support HR processes like onboarding and document management.

Skills

QuickBooks Online

Paychex

Excel

Multi-state payroll

Attention to detail

Education

Bachelor’s degree in Accounting, Finance, HR, or related field

Job description

Remote Finance & HR Administrator (QB & Paychex Expertise)

Remote Finance & HR Administrator (QB & Paychex Expertise)

4 days ago Be among the first 25 applicants

C-FACTS is a consulting firm specializing in outsourced CFO services, financial management, strategic planning, and technical assistance. We work with nonprofits, government agencies, and federally funded organizations to ensure compliance, strengthen operations, and drive meaningful community impact.

Position Summary

C-FACTS is seeking a skilled Remote Finance & HR Administrator with expertise in QuickBooks Online and Paychex to oversee internal finance functions, payroll, benefits coordination, and HR support. The ideal candidate will be experienced in managing multi-state payroll and benefits for a fully remote team and demonstrate advanced proficiency in Microsoft Office 365, especially Excel.

Key Responsibilities

Financial Management (Primary Focus)

• Manage daily bookkeeping and accounting using QuickBooks Online.
• Reconcile accounts, manage the general ledger, and prepare monthly financial reports.
• Track budgets and oversee invoicing and grant-related financial reporting.
• Maintain internal financial controls and ensure regulatory compliance.

Payroll & Benefits Administration

• Process bi-weekly multi-state payroll using Paychex, ensuring compliance with tax and labor regulations in at least 10 states.
• Coordinate employee benefits, including enrollments, updates, and terminations.
• Serve as the primary point of contact for benefits questions and administration.
• Maintain accurate payroll records and handle discrepancies promptly.

HR & Administrative Support

• Support HR processes such as onboarding, virtual personnel file management, and employment compliance.
• Assist with scheduling, internal reporting, and secure document storage.
• Provide administrative support to the leadership team and ensure smooth virtual operations.

Qualifications

• Expert-level proficiency in QuickBooks Online.
• Experience with Paychex, including multi-state payroll processing.
• Knowledge of state-specific labor and payroll regulations.
• Strong Excel skills (pivot tables, VLOOKUP, formulas, and templates).
• Ability to prioritize tasks in a remote environment with attention to detail and confidentiality.
• Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams, OneDrive).

Education & Experience

• Bachelor’s degree in Accounting, Finance, HR, or a related field.
• 10+ years of experience in finance, payroll, and HR administration.
• Experience working in or with nonprofits or federally funded organizations is a plus.

Why Join C-FACTS?

• 100% remote team with staff across 10+ states
• Competitive salary and full benefits package
• Collaborative, mission-driven culture focused on financial and community impact

How to Apply

If you’re a finance and HR professional with QuickBooks Online, Paychex, and multi-state payroll experience, we’d love to hear from you.

Apply via the LinkedIn app.

Learn more about us at www.corporatefacts.net

Explore our learning content on our YouTube channel: C-FACTS Learning Channel

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

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