Remote Executive Assistant

Zirtual; Houston (TX); Remote; USD 60,000 - 80,000; Part time

Job summary

A leading company is seeking a Virtual Assistant to provide high-level administrative support to clients. Responsibilities include project management, communication, and organization. Candidates should have a degree or extensive experience as an Executive Assistant, with strong multitasking and interpersonal skills. This role offers flexible work hours and competitive compensation based on workload.

Qualifications

• Bilingual in English/Spanish preferred.
• Typing speed of at least 50 WPM with accuracy.
• Availability during PST or EST business hours.

Responsibilities

• Assist clients with project management and organization.
• Maintain clear communication about task status and deadlines.
• Accurately track billable hours in the Zirtual system.

Skills

Communication

Organization

Multitasking

Detail-oriented

Interpersonal skills

Internet savvy

Education

Associate's or Bachelor's Degree

7 years of experience as an Executive Assistant

4 years of administrative experience

Tools

Google Suite

Microsoft Office

Trello

Asana

Slack

Job description

Zirtual is a company that promotes work-life balance by providing clients with experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VAs) aim to meet and exceed client expectations.

The Virtual Assistant (VA) plays a vital role at Zirtual, serving as the main point of contact with clients and working independently. Each VA receives support from an assigned Account Supervisor, who assists with plan modifications, questions, feedback, and delegation issues.

The VA provides high-level professional administrative services by handling tasks and projects assigned by the client, ensuring timely and quality execution. Responsibilities include maintaining familiarity with client needs, proactive communication, and availability during agreed-upon business hours. VAs are expected to send weekly reports, respond within two hours, maintain detailed client profiles, and follow Zirtual's best practices.

Essential Duties and Responsibilities:

• Assist clients with project management, organization, calendar management, research, purchases, administrative tasks, email inbox management, social media management, and attending virtual meetings.
• Draft agendas, take minutes, and provide follow-up for meetings.
• Maintain clear communication about task status, deadlines, and hour usage.
• Seek feedback and support from the Account Supervisor as needed.
• Accurately track billable hours in the Zirtual system.
• Perform other duties as assigned.

Requirements and Skills:

• Bilingual in English/Spanish preferred.
• Excellent communication, organization, multitasking, and detail-oriented skills.
• Ability to work under stress in a fast-paced environment.
• Strong interpersonal skills and teamwork attitude.
• Internet/web savvy.

Qualifications:

• Associate's or Bachelor's Degree, or at least 7 years of experience as an Executive Assistant to C-level executives.
• Minimum 4 years of administrative experience.
• Proficiency with Google Suite, Google Calendar, Microsoft Office, and task management tools like Trello or Asana.
• Preferred experience with Slack, CRM platforms, expense reporting, travel management, social media management, and related tools.
• Reliable internet, computer, and phone.
• Typing speed of at least 50 WPM with accuracy.
• Availability during PST or EST business hours, Monday-Friday.

Compensation:

• Paid as a 1099 independent contractor, with monthly earnings typically ranging from $1500 to $3800 depending on client workload.