Remote Events & Admin Manager

CTC Communications; United States; Remote; USD 47,000 - 54,000; Full time

Benefits offered by this job

Remote-first

Remote work setup allowance

Bonuses

Benefits package

Job summary

CTC Medical Communications is seeking an Events & Administration Manager to coordinate the administration and logistics of medical education programs. You will work with healthcare professionals, pharmaceutical sales teams, clients, and cross-functional teams to ensure smooth program execution.

The role requires 3–5+ years in events administration, exceptional organization, and strong communication skills. This position offers remote-first work within Canada, with travel up to 10% and a

Qualifications

• 3–5+ years in events administration or related roles.
• Excellent organizational and time-management skills.
• Strong communication and relationship-building abilities.
• Experience coordinating field-based medical education programs.

Responsibilities

• Support administration of field-based medical education programs from setup through closeout.
• Regularly communicate with HCP speakers regarding invitations, availability, program details, reminders, contracts, and payment information.
• Coordinate speaker agreements, including contracts, signatures, information collection, and records.
• Manage attendee invitations and registration, confirmations, reminders, attendance tracking, and post-program communications.
• Coordinate program evaluations and support collection, tracking, and reporting of participant feedback.
• Facilitate speaker honoraria and related payments by collecting documentation and tracking status.
• Create and maintain strong relationships with HCPs and client representatives to ensure positive experiences.
• Keep track of multiple programs from a timeline perspective and plan contingencies.

Skills

Events coordination

Program logistics

Vendor management

Stakeholder communication

HubSpot proficiency

Tools

HubSpot

SharePoint

MS Teams

Zoom

CRM automation

Job description

CTC Medical Communications is seeking an Events & Administration Manager to coordinate the administration and logistics of medical education programs. You will work with healthcare professionals, pharmaceutical sales teams, clients, and cross-functional teams to ensure smooth program execution.

The role requires 3–5+ years in events administration, exceptional organization, and strong communication skills. This position offers remote-first work within Canada, with travel up to 10% and a