Remote Contractor – Executive Office Assistant

Kimberly Keiser & Associates; United States; Remote; USD 30,000 - 50,000; Part time

Job summary

A mental health practice is seeking a Remote Executive Office Assistant to oversee daily operations and support leadership. The ideal candidate is proactive and detail-oriented with experience in executive assistance. Responsibilities include managing office needs, communicating with vendors, and maintaining records. Join a mission-driven team committed to excellence in mental health care.

Qualifications

• Proven experience in executive assistance, preferably in healthcare or professional settings.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Oversee daily administrative and operational needs of the practice.
• Manage office supply inventory.
• Serve as communication liaison between the company and service providers.

Skills

Executive assistance

Office management

Business operations

Time management

Communication skills

Tech-savvy

Attention to detail

Job description

Remote Contractor – Executive Office Assistant (Part-Time)
Location: Remote/Sioux Falls, SD

About Kimberly Keiser & Associates
Kimberly Keiser & Associates is a respected, high-performing mental health practice dedicated to excellence in care, professionalism, and integrity. We provide a seamless experience for our clients and a supportive environment for our clinicians — fostering an atmosphere where compassion and quality meet.

Position Overview
We are seeking a Remote Executive Office Assistant who is proactive, detail-oriented, and committed to excellence. This role requires a high level of professionalism and independence. The ideal candidate thrives in a self-directed environment, anticipates needs before they arise, and consistently goes above and beyond to ensure smooth operations across the practice.

As an essential partner to our leadership, you will serve as an advocate and strong support for Kimberly — someone who embodies integrity, dependability, and a sophisticated understanding of executive-level service.

Key Responsibilities

• Oversee daily administrative and operational needs of the practice with professionalism and discretion.
• Manage office supply inventory.
• Oversee daily office operations, serving as the primary communication liaison between the company and outsourced service providers and vendors.
• Process mail, payments, and deposits accurately and efficiently.
• Maintain therapist and client records within EMR system while ensuring HIPAA compliance.
• Process new client intake paperwork and maintain patient e-files in EMR system.
• Coordinate licensing, credentialing, and continuing education requirements.
• Assist with HR and payroll functions while maintaining confidentiality and precision.
• Serve as an extension of Kimberly’s leadership — proactive, trustworthy, and committed to excellence in every detail.

Qualifications

• Proven experience in executive assistance, office management, or business operations (preferably in healthcare or a professional setting).
• Highly organized with exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Tech-savvy and comfortable learning new systems.
• Self-motivated, dependable, and able to manage time effectively with minimal supervision.
• Discreet, professional, and loyal — dedicated to supporting the company’s mission and success.

Why Join Us
At Kimberly Keiser & Associates, you’ll be part of a mission-driven, excellence-oriented team that values integrity, trust, and collaboration. Your contributions will directly impact our clinicians’ ability to provide exceptional mental health care and help our practice continue to thrive.

If you’re a proactive professional who takes pride in delivering excellence and enjoys supporting visionary leadership, we’d love to hear from you.