Remote Contract Specialist: Negotiation & Compliance

Ring & DuChateau Consulting Engineers; Indian Wells (AZ); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Remote/hybrid work options

Professional development and training

Job summary

Ring & DuChateau Consulting Engineers is seeking a full-time contract administrator/manager to draft, review, and oversee contracts, amendments, and statements of work. You will coordinate the full lifecycle from request to closeout, ensuring accuracy, compliance, and timely execution.

The role requires 3+ years in contract administration, strong negotiation skills, and proficiency with Word/Excel and contract management systems.

Qualifications

• Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or a related field.
• 3+ years of experience in contract administration, contract management, procurement, purchasing, or a related discipline.
• Strong understanding of contract lifecycle management and commercial agreements.
• Experience reviewing contractual terms, statements of work, pricing schedules, and vendor agreements.
• Strong negotiation, analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy when handling contractual and financial information.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Experience with contract management systems, procurement platforms, or ERP systems is preferred.
• Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously.
• Ability to interpret contractual requirements and communicate them clearly to internal and external stakeholders.
• Knowledge of procurement policies, regulatory requirements, and contract compliance practices is a plus.
• Professional certification such as CPCM, CFCM, CCCM, or similar is preferred but not required.

Responsibilities

• Draft, review, and administer contracts, agreements, amendments, statements of work, and related documentation.
• Coordinate the contract lifecycle from initial request and negotiation through execution, renewal, modification, and closeout.
• Review contract terms, conditions, pricing, deliverables, milestones, and performance requirements for accuracy and completeness.
• Collaborate with legal, procurement, finance, and internal stakeholders to resolve contractual issues and requirements.
• Support contract negotiations with vendors, suppliers, clients, and service providers.
• Monitor contract obligations, renewal dates, deliverables, deadlines, and compliance requirements.
• Maintain accurate and organized contract records, documentation, correspondence, and approval information.
• Identify contractual risks, inconsistencies, and potential compliance issues and elevate them appropriately.
• Prepare contract summaries, reports, status updates, and management documentation.
• Track contract performance, spending, changes, and commitments against established requirements.
• Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related contracts.
• Coordinate contract approvals and ensure required signatures and documentation are obtained.
• Support contract modifications, extensions, renewals, and termination activities.
• Communicate contract requirements and obligations to relevant internal teams and external parties.
• Ensure contracts are processed in accordance with organizational policies, procedures, and applicable regulations.
• Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.
• Provide support during audits, compliance reviews, and contract-related inquiries.

Skills

Contract drafting

Contract management

Negotiation

SOW review

Vendor management

Regulatory compliance

Microsoft Office

ERP/Procurement systems

Education

Bachelor's degree in Business Administration or related field

Certificate in contract management (preferred)

Tools

Contract management systems

ERP systems

Procurement platforms

Job description

Ring & DuChateau Consulting Engineers is seeking a full-time contract administrator/manager to draft, review, and oversee contracts, amendments, and statements of work. You will coordinate the full lifecycle from request to closeout, ensuring accuracy, compliance, and timely execution.

The role requires 3+ years in contract administration, strong negotiation skills, and proficiency with Word/Excel and contract management systems.