Remote City Council Policy & Compliance Coordinator

BVA Bear's IT Solutions; Boiling Springs (PA); Hybrid; USD 3,500 - 5,000; Part time

Benefits offered by this job

Health insurance

Flexible work from home options

Job summary

BVA Bears IT Solutions is seeking an Administrative & Compliance Coordinator to support policy, research, and program development initiatives for the City of Philadelphia. This is a part-time, primarily remote role with occasional on-site meetings in Philadelphia as project needs require.

The coordinator will manage PSSOP documentation, eContract Philly tasks, disclosures, and record retention, ensuring alignment with city rules on nondiscrimination, LEP access, ethics, and contracting.

Qualifications

• Experience in administrative coordination or public-sector admin roles.
• Ability to manage documentation in government contracting contexts.
• Strong organizational skills with version control and procedural discipline.
• Familiarity with eContract Philly or similar procurement platforms.
• Ability to track deadlines and maintain accurate workflows.
• Excellent communication and attention to detail.

Responsibilities

• Maintain audit-ready PSSOP documentation and five-year retention records.
• Organize folders, naming conventions and document version control.
• Handle nondiscrimination, LEP, ethics, and contracting disclosures.
• Manage eContract Philly submissions and track deadlines.
• Prepare and submit monthly invoices with supporting docs.
• Produce and file Transparency in Business disclosures when thresholds are met.
• Support internal coordination and deliverables for Council engagements.
• Assist in responding to city clarifications and investigations as needed.

Skills

Administrative coordination

Compliance documentation

Document management

Public-sector administration

Deadline tracking

Stakeholder coordination

Attention to detail

Tools

eContract Philly

Contract documentation platforms

Job description

BVA Bears IT Solutions is seeking an Administrative & Compliance Coordinator to support policy, research, and program development initiatives for the City of Philadelphia. This is a part-time, primarily remote role with occasional on-site meetings in Philadelphia as project needs require.

The coordinator will manage PSSOP documentation, eContract Philly tasks, disclosures, and record retention, ensuring alignment with city rules on nondiscrimination, LEP access, ethics, and contracting.