Remote Chief of Staff & Finance Operations Lead

Intertwine Associates LLC; South Carolina; Hybrid; USD 90,000 - 220,000; Full time

Job summary

Intertwine Associates LLC seeks a Business Chief of Staff and Financial Action Officer to support senior executives and leadership teams overseeing large-scale, high-impact R&D initiatives. This role functions as the central operational, administrative, and financial integrator to move priorities forward and document decisions.

You will manage calendars, workflows, and financial data while coordinating across program, finance, legal, contracting, and technical teams; acting as a trusted

Qualifications

• Bachelor’s degree in business administration, finance, accounting, public administration, or a related field.
• 5+ years of experience supporting senior leaders or executives in government, consulting, or R&D.
• Experience with federal agencies, research organizations, or large regulated programs.
• Ability to manage complex schedules, approvals, documentation, and cross-functional coordination.
• Strong experience handling financial data, budgets, funding documents, or resource tracking.
• Familiarity with federal financial processes, internal controls, and compliance requirements.
• Excellent written and verbal communication skills.
• Public Trust eligibility and U.S. citizenship or permanent residency requirements.

Responsibilities

• Act as a chief-of-staff–style partner to senior executives, managing day-to-day operations, follow-ups, and priority execution
• Maintain and actively manage executive calendars, meeting agendas, decision logs, and action-item tracking
• Prepare executives for meetings by coordinating briefings, financial summaries, approvals, and background materials
• Track and manage financial actions, including budget requests, funding documents, justifications, and approval packages
• Ensure documentation is completed, routed, approved, and archived to enable timely next steps
• Serve as the coordination hub between leadership, finance, contracting, legal, program teams, and external stakeholders
• Monitor deadlines, dependencies, and deliverables to ensure schedules are met and risks are surfaced early
• Develop and maintain dashboards, trackers, and reports that provide clear visibility into financial status, actions, and decisions
• Support compliance with federal regulations, internal controls, and organizational policies
• Anticipate executive needs, resolve bottlenecks, and proactively drive issues to closure
• Operate with minimal guidance while balancing multiple priorities in a fast-paced, mission-driven environment

Skills

Executive coordination

Financial data management

Cross-functional collaboration

Communication skills

Discretion and integrity

Public Trust eligibility

Education

Bachelor’s degree in business administration, finance, accounting, public administration, or a related field

Job description

Intertwine Associates LLC seeks a Business Chief of Staff and Financial Action Officer to support senior executives and leadership teams overseeing large-scale, high-impact R&D initiatives. This role functions as the central operational, administrative, and financial integrator to move priorities forward and document decisions.

You will manage calendars, workflows, and financial data while coordinating across program, finance, legal, contracting, and technical teams; acting as a trusted