Remote CAO, HR & Ops Leader for Nonprofits

Adoption-Share Inc; Brunswick (GA); Remote; USD 120,000 - 180,000; Full time

Job summary

Adoption-Share Inc. seeks a Chief Administrative Officer to lead HR and administrative operations while coordinating financial administration, contracts, and compliance. This role combines strategic leadership with hands-on work in a small, fully remote organization.

You will work closely with the CEO, fractional CFO, accounting staff, and program/tech leads; exceptional attention to detail and reliability are essential for success in this role.

Qualifications

• Progressive HR and administrative operations experience.
• Attention to detail with strong organization and follow-through.
• Knowledge of payroll, benefits, internal controls, and contract management.
• Ability to work independently and coordinate across a remote team.
• Experience with compliance and audit documentation.
• Proficiency with business systems and spreadsheets; willingness to learn new tools.

Responsibilities

• Lead recruitment, onboarding, offboarding and HR records.
• Maintain HR handbook and policies; coordinate compensation and reviews.
• Oversee payroll processes and vendor invoices, with proper approvals.
• Manage customer contracts, subawards and related reports.
• Support contracts, budgets, donor records, and accounting system coordination.
• Ensure registrations, insurance, policies, and SOC 2 readiness.

Skills

HR management

Administrative ops

Payroll & benefits

Contracts & compliance

Remote team coordination

Tools

BambooHR

NetSuite

Job description

Adoption-Share Inc. seeks a Chief Administrative Officer to lead HR and administrative operations while coordinating financial administration, contracts, and compliance. This role combines strategic leadership with hands-on work in a small, fully remote organization.

You will work closely with the CEO, fractional CFO, accounting staff, and program/tech leads; exceptional attention to detail and reliability are essential for success in this role.