Remote Camp Administrative Assistant

NANA; Kotzebue (AK); Remote; USD 45,000 - 65,000; Full time

Job summary

A remote camp services provider is seeking an Administrative Assistant to handle billeting and travel arrangements in a remote setting. The successful candidate will have a high school diploma and at least 5 years of office experience. Responsibilities include managing travel arrangements for a large workforce and providing front desk support. This role requires excellent customer service skills and proficiency in relevant software. Candidates must be comfortable working in challenging physical conditions.

Qualifications

• 5+ years of directly related office experience.
• Must operate general office equipment.
• Must have intermediate experience with Microsoft Excel.

Responsibilities

• Perform day-to-day services for billeting and travel.
• Provide front desk support to camp residents.
• Manage travel arrangements for 400–500 employees.

Skills

Office experience

Customer service skills

Accounting knowledge

Microsoft Word proficiency

Advanced Excel skills

Confidentiality and professionalism

Education

High school diploma or GED

Tools

TCP Payroll

Deltek Costpoint

POS system

Job description

The remote camp administrative assistant provides a variety administrative duties needed to provide billeting and travel to individuals from various companies, organizations, and/or departments.

Responsibilities

• Perform day-to-day services/tasks needed for billeting and travel in a remote setting.
• Provide front desk support to assist visitors and new camp residents with Camp Safety Orientation, room keys, baggage tags, etc.
• Monitor various camp alarms and contact appropriate response team in a timely manner.
• Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow.
• Efficiently and accurately manage travel arrangements for approximately 400 to 500 employees and others as needed.
• Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
• Manage a large number of public contacts each day with little or no supervision.
• Communicate effectively and professionally with senior management, contractors, clients, residents and other employees.
• Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
• Understand, evaluate, and communicate software issues with managers or others.
• Perform necessary research for troubleshooting, tracking and resolving issues.
• Maintain various tracking spreadsheets through accurate and timely data entry.
• Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
• Submit personnel change forms and maintains electronic employee files.
• Assist with accounts payable and other business related tasks as assigned.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit's success also may be assigned.

Qualifications

• High school diploma or GED equivalent.
• At least five (5) years of directly related office experience.
• Basic knowledge of accounting functions to include TCP Payroll and Deltek Costpoint
• Excellent customer service skills.
• Ability to operate in a climate of confidentiality requiring professionalism and discretion.
• Ability to effectively operate general office equipment, PC's and type at least 45 words per minute.
• Must have at least 3 years operating commissary and have beginning knowledge POS system, to including inventory and accountability of merchandise.
• Must have intermediate experience working with Microsoft Word, Advanced Excel, the ability to create charts, pivot tables and pivot reporting.
• Reliable and dependable attendance in a remote setting.
• Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test.
• Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp.
• Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
• Contract requires employees to read, write, speak and understand English.

Working Conditions and Physical Requirements

Weather: Indoors/Outdoors - Frequently exposed to arctic conditions.

Noise level: Moderate to loud.

Description of environment: Remote camp setting.

Travel: Must be able to travel by plane and/or bus to remote camps.

Physical requirements: Must be able to lift and/or move up to 25 lbs.

Equal Opportunity Employer

NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability

If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at [e-mail] or 1-800-478-2000.

Default: Location : Location US-AK-Red Dog Mine

Job ID 2025-19585

NMS Division NMS Camp Services

Work Type Remote Rotational

Work Location Red Dog Mine

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.