Remote Administrative Assistant — Dispatch, Finance & Sales

Sloan Mechanical Services, LLC.; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 32,000 - 52,000; Full time

Benefits offered by this job

Flexible schedule

Remote work with occasional in-person

Growth opportunities

Paid training and development

Supportive culture

Job summary

Sloan Mechanical Services is seeking an Administrative Assistant to support our growing operations in Pittsburgh. This role covers dispatching, administrative tasks, accounting, and sales support, requiring a detail-oriented and dependable individual who thrives in a fast-paced environment with a flexible structure.

The ideal candidate will be organized, able to manage multiple priorities, and communicate clearly with internal teams and customers.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative experience preferred; entry-level considered.
• Proficiency with Microsoft Office Suite and cloud-based tools such as QuickBooks.
• Excellent written and verbal communication skills.
• Strong time-management and multitasking abilities.
• Ability to work independently with minimal supervision.
• Must be based in or near Pittsburgh, PA.

Responsibilities

• Assist in scheduling and dispatching service technicians.
• Coordinate appointments and communicate schedule changes with teams and customers.
• Maintain accurate service records and job tracking documentation.
• Perform data entry and document management.
• Prepare reports, internal communications, and maintain administrative files.
• Support daily office functions and ensure workflow continuity.
• Assist in processing vendor invoices and accounts payable.
• Reconcile receipts and maintain vendor documentation.
• Support light bookkeeping and financial tracking tasks.
• Generate proposals and customer-facing sales documents using templates.
• Maintain sales records and help prepare materials for client meetings.
• Coordinate with sales team for timely follow-ups and documentation.

Skills

Communication skills

Time management

Multitasking

Independent work

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks

Job description

Sloan Mechanical Services is seeking an Administrative Assistant to support our growing operations in Pittsburgh. This role covers dispatching, administrative tasks, accounting, and sales support, requiring a detail-oriented and dependable individual who thrives in a fast-paced environment with a flexible structure.

The ideal candidate will be organized, able to manage multiple priorities, and communicate clearly with internal teams and customers.