Remote Accounting & Payroll Specialist

Joffrey Ballet School; United States; Remote; USD 40,000 - 47,000; Full time

Job summary

Joffrey Ballet School is seeking a detail-oriented Accounting Associate to support financial operations and administrative functions in a remote capacity. The role emphasizes accuracy, timely processing of transactions, payroll support, and compliance with accounting standards.

The ideal candidate will demonstrate strong Excel and Google Sheets skills, experience with accounting software, and the ability to improve processes through technology while collaborating with the Senior Bookkeeper and

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or related field, or equivalent relevant professional experience.
• Experience in bookkeeping, accounting, accounts payable/receivable, or financial administration.
• Strong proficiency in Excel and Google Sheets, including formulas, functions, data organization, reconciliation, and financial reporting.
• Familiarity with accounting software, payroll systems, and cloud-based financial platforms.
• Excellent organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple responsibilities, prioritize deadlines, and work independently.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential financial and employee information with professionalism and discretion.
• Demonstrated comfort with technology and the ability to learn new software and systems quickly.

Responsibilities

• Maintain accurate, complete, and organized records of financial transactions in the school’s accounting systems.
• Perform regular reconciliations of bank accounts, credit card statements, and other financial accounts.
• Assist with general ledger maintenance, journal entries, and ensuring the accuracy of balance sheets and profit and loss statements.
• Support cash management activities, including online banking, account monitoring, and reconciliations.
• Research, investigate, and resolve financial discrepancies, payment issues, and accounting inconsistencies.
• Organize and maintain financial reports, transaction batches, schedules, statements, reconciliations, and supporting documentation.
• Assist with the preparation and ongoing maintenance of budget-to-actual and cash flow variance reports.
• Support monthly, quarterly, and annual financial reporting and closing processes.
• Process vendor invoices, verify supporting documentation, and obtain appropriate approvals prior to payment.
• Coordinate vendor payments and maintain accurate accounts payable records.
• Assist with accounts receivable processing, payment recording, and account reconciliation.
• Monitor outstanding receivables, coordinate collection efforts, and provide weekly status reports to management.
• Research and resolve payment discrepancies, billing issues, and outstanding account balances.
• Maintain professional working relationships with vendors, employees, students, families, and other internal and external stakeholders.
• Process payroll accurately and on schedule through the school’s designated payroll service.
• Maintain accurate employee records, including payroll documentation, employment information, and related administrative files.
• Assist with employee onboarding, including new-hire paperwork, payroll setup, and required employment documentation.
• Track and maintain employee paid time off, leave balances, and related records.
• Coordinate with management to ensure accurate payroll reporting and employee information.
• Maintain confidentiality and appropriate security of employee and financial information.
• Apply established accounting policies, procedures, and applicable regulations to ensure accurate financial reporting and compliance.
• Assist with the preparation of monthly, quarterly, and annual tax filings and statements, including sales tax reporting.
• Support the preparation and organization of financial documentation for external accountants, auditors, and regulatory reporting.
• Assist with the school’s annual audit and reporting requirements associated with the National Association of Schools of Dance (NASD).
• Maintain organized, accurate, and audit-ready accounting documentation.
• Assist with developing, documenting, and implementing accounting procedures and internal controls.
• Utilize advanced Microsoft Excel and Google Sheets skills to maintain financial records, analyze data, develop reports, and streamline accounting workflows.
• Work across multiple financial, billing, payroll, and administrative software platforms.
• Receive cross-training in the school’s billing systems and reporting platforms to support financial operations across departments.
• Identify opportunities to modernize and improve existing bookkeeping, reconciliation, and reporting processes.
• Research and recommend technology solutions, integrations, and automation tools that improve accuracy, efficiency, and productivity.
• Assist with implementing digital workflows, automated reporting, and system improvements.
• Maintain an understanding of emerging financial technologies, AI-assisted productivity tools, and accounting software advancements.
• Develop and maintain clear documentation for financial procedures and technology-based workflows.
• Collaborate with the Senior Bookkeeper, Associate Executive Director, Executive Director, Director of Operations and other departments to support financial and operational needs.
• Provide administrative and financial support for special projects and organizational initiatives.
• Perform additional duties as assigned by the Senior Bookkeeper, Associate Executive Director, or Executive Director.

Skills

Excel

Google Sheets

Bookkeeping

Payroll

Financial reporting

Data analysis

Attention to detail

Communication

Tech-savvy

Education

Accounting/Finance degree

Tools

QuickBooks

Cloud accounting platforms

Job description

Joffrey Ballet School is seeking a detail-oriented Accounting Associate to support financial operations and administrative functions in a remote capacity. The role emphasizes accuracy, timely processing of transactions, payroll support, and compliance with accounting standards.

The ideal candidate will demonstrate strong Excel and Google Sheets skills, experience with accounting software, and the ability to improve processes through technology while collaborating with the Senior Bookkeeper and