Remote Accounting & Collections Specialist (W2)

ProjeCS LLC; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

A project management and staffing solutions company is seeking an Accounting & Collections Specialist. This fully remote position involves managing invoicing, payment tracking, and collections. Candidates must have a strong background in accounting and proficiency in Excel and QuickBooks Online. The company offers W2 employment with fixed weekly pay, no commission, and a flexible remote work environment.

Benefits

Flexibility in remote work

Growth potential into senior roles

Stable W2 employment with fixed pay

Qualifications

• Proven background in accounting, bookkeeping, or finance.
• High proficiency in Excel including pivot tables and reporting.
• Strong experience with QuickBooks Online.

Responsibilities

• Track outstanding invoices and conduct professional collections.
• Manage invoices and reconciliations in QuickBooks Online.
• Verify bank statements for financial accuracy.

Skills

Accounting knowledge

Advanced Excel skills

QuickBooks Online experience

Collections experience

Data management skills

Attention to detail

Tools

QuickBooks Online

Excel

Job description

Pay: $500.00 — $750.00 per week

Job Type: Full-time, W2 Employment

Location: Fully Remote — Open to candidates only in states without state income tax (FL, TX, SD, TN, WY, WA, NV, AK, NH*)

*NH applies to wages, not investment income

About Us

We are a project management and staffing solutions company serving the engineering, construction, and technology sectors. We help clients with scheduling, project controls, staffing, and workforce solutions. We are seeking a detail-oriented Accounting & Collections Specialist with strong technical skills to manage invoicing, payment tracking, and collections while helping streamline our accounting workflows. The right candidate will be highly proficient in Excel and QuickBooks Online (QBO), comfortable with collections/follow-ups, and capable of organizing financial data systems for accuracy and efficiency. This is a W2 role with fixed weekly pay — no commission, no draw, no 1099.

Key Responsibilities

• Invoicing & Collections: Track outstanding invoices, monitor payment status, and conduct professional collections/follow-ups with clients to ensure timely payments.
• Maintain organized records of communications, bounced checks, and incomplete payments.
• QuickBooks Online Management: Manage invoices, deposits, reconciliations, and credit card transactions in QBO.
• Review categorizations with officers, document reasoning, and flag unclear categories.
• Data Automation & Integration: Scrape or automate data from CRM and other sources into QBO. Organize and maintain the client database within QuickBooks.
• Financial Accuracy & Audit Readiness: Verify bank statements, deposits, and credit card transactions to ensure accuracy. Maintain consistent, auditable accounting processes.
• Workflow Development: Assist in designing and improving workflows for accounting and collections processes. Build reporting templates and tools using Excel to monitor financial performance.

Qualifications / Requirements

• Proven background in accounting, bookkeeping, or finance.
• High proficiency in Excel (pivot tables, formulas, reporting).
• Strong experience with QuickBooks Online (QBO).
• Experience with collections/follow-ups to secure payments from clients.
• Ability to scrape, automate, or import data from external platforms into QBO.
• Strong attention to detail and ability to maintain organized, auditable records.
• Comfortable working remotely and collaborating with leadership teams.

Why Join Us?

• W2 employment (not commission-based, not 1099).
• Fixed weekly pay, tied to measurable deliverables.
• 100% remote with flexibility.
• Opportunity to work in high-demand industries (engineering, construction, and technology).
• Growth potential into senior sales or account management roles.

Application Question(s)

• Have you worked fully remotely and collaborated across teams to complete accounting and financial tasks?
• Are you legally authorized to work in the U.S. as a W2 employee (not 1099)?
• Do you currently reside in one of the following states: Florida, Texas, South Dakota, Tennessee, Wyoming, Washington, Nevada, Alaska, or New Hampshire?
• Do you have professional experience in accounting, bookkeeping, or finance?
• Are you highly proficient in Excel, including advanced functions (pivot tables, formulas, reporting)?
• Do you have hands-on experience with QuickBooks Online for managing invoices, reconciliations, deposits, and client data?
• Have you previously managed collections or payment follow-ups with clients to secure outstanding balances?
• Do you have experience scraping, automating, or importing data from CRMs or external platforms into QuickBooks?
• Are you comfortable helping to design and improve workflows for accounting and collections processes?

Work Location: Remote