Relocation Specialist - US Based Remote

Anywhere Real Estate; Houston (TX); Remote; USD 52,000 - 76,000; Full time

Job summary

Anywhere Real Estate is seeking a Relocation Specialist to manage CB Realty Web Lead operations, ensuring timely lead assignment, data accuracy, and top-tier service for agents, customers, and partners.

This role focuses on end-to-end lead and referral management, agent routing, transaction coordination, and continuous process improvements using technology and AI tools to drive efficient real estate outcomes.

Qualifications

• Customer-facing, admin-focused role experience.
• Strong data entry and attention to detail.
• Excellent communication and interpersonal skills.
• Excellent organizational skills; able to manage multiple tasks.
• Ability to work under pressure with deadlines.
• Flexible shifts across time zones and weekends.

Responsibilities

• Manage end-to-end web leads and referrals, ensuring timely assignment and data accuracy.
• Review, route, and assign leads to agents based on needs and guidelines; monitor activity.
• Enter referral data; identify process improvements using technology/AI tools.
• Coordinate transactions and closing information with all parties.
• Communicate regularly with Web Lead Directors and stakeholders; resolve issues promptly.
• Maintain data integrity across systems; generate reports on activity and performance.

Skills

Customer focus

Admin experience

Attention to detail

Organizational skills

Interpersonal skills

Verbal/written comms

Shift flexibility

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Our process includes a HireVue assessment for all applicants for this requisition. Our recruiting team reviews each submission, and selected candidates will have the chance to meet with a member of the team.

Relocation Specialist, focusing on CB Realty Web Lead operations, is responsible for the end-to-end management of web-generated real estate leads and referral opportunities, ensuring timely assignment, data accuracy, operational efficiency, and exceptional service for agents, customers, and business partners. This is critical in the success of business outcomes through lead conversion.

Key Responsibilities include, but are not limited to:

• Referral Management: Manage the full lifecycle of web leads and referrals from intake through resolution, ensuring systematic lead flow and database accuracy.Qualify/assign referrals outside of brokerage footprint to appropriate parties.

• Agent Assignment: Review, prioritize, route, and assign leads based on customer needs, coverage requirements, and business guidelines.Monitor lead activity and resolve stalled, misrouted, or unassigned opportunities.Route referrals to the most qualified agent to assist customers in successfully completing their real estate transactions.Reassign halted referrals as appropriate.

• Data Entry: Complete any necessary entry related to the referral.Identify and implement process improvements, leveraging technology and AI tools to increase efficiency

• Transaction management:

• Communication: Maintain regular communication with Web Lead Directors for transaction/agent needs.Support agents, customers, and internal stakeholders through timely communication and issue resolution.

• Monitoring/Follow up: Monitor all communications from agents and clients, manage information accordingly, and follow up on open or overdue items.Manage lead generation communications, follow-ups, and operational workflow tracking.Maintain accurate lead, referral, and transaction data across multiple systems.

• Issue Resolution: Address any signs of concern by reaching out to resolve issues or take corrective action.

• Contract Management: Ensure system accuracy with critical milestone data and generate appropriate documentation for pending/sale data.

• Closing Coordination: Ensure all closing-related information is shared with all parties.

• Data Integrity: Maintain and validate data integrity in all systems.Conduct audits and resolve reporting discrepancies.

• Reporting: Generate and analyze reports to monitor lead activity, responsiveness, and performance.

Requirements:

• High School Diploma or equivalent.

• Two or more years of experience in a customer-centric business environment with administrative responsibilities.

• One or more years of experience in the relocation or real estate industry (preferred but not required).

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Excellent data entry skills with strong attention to detail.

• Ability to work well under pressure with excellent organizational skills.

• Strong interpersonal skills to interact successfully with internal and external customers at all levels.

• Flexibility to work shifts accommodating clients in various time zones and weekends as required.

• Professional verbal and written communication skills.

• Creative problem-solving abilities.

Coldwell Banker® (https://www.coldwellbanker.com/) is one of the world’s leading brands for the sale of million-dollar-plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (http://www.anywhere.re/) (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estateBetter Homes and Gardens® Real Estate (https://www.bhgre.com/) ,Century 21® (https://www.century21.com/) ,Coldwell Banker® (https://www.coldwellbanker.com/) ,Coldwell Banker Commercial® (https://www.cbcworldwide.com/) ,Corcoran® (https://www.corcoran.com/) ,ERA® (https://www.era.com/) , andSotheby's International Realty® (https://www.sothebysrealty.com/eng) , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (https://anywhere.re/wp-content/uploads/2025/03/2024-Impact-Report.pdf) .

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

• Great Place to Work

• Forbes World's Best Employers

• Newsweek World's Most Trustworthy Companies

• Ethisphere World's Most Ethical Companies

EEO Statement: EOE including disability/veteran