Relocation Assistant Project Manager

Cumming Group; Boston (MA); On-site; USD 78,000 - 104,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

401(k) matching

Paid time off

Paid holidays

Short and long-term disability

Employee Assistance Program

Job summary

Cumming Group is seeking a Relocation Assistant Project Manager to support move planning, readiness, execution, and post-move activities across multidisciplinary teams.

You will collaborate with PMs, client stakeholders, and relocation vendors to ensure seamless relocations, coordinating with facilities, IT, EHS, and operations, while engaging in client-facing activities onsite as required.

Qualifications

• Bachelor's Degree in Engineering, Construction Management, Architecture, Facilities Management, Project Management, Event Management, Logistics (highly preferred).
• 1+ years of relevant experience in relocation, logistics, facilities, project management, or life sciences.
• Experience supporting laboratory, biotechnology, pharmaceutical, healthcare, research, office, or facility relocation projects is a plus.
• Highly organized with attention to detail and ability to manage multiple tasks and deadlines.
• Strong communication, coordination, and interpersonal skills.
• Experience coordinating project logistics, schedules, meetings, vendors, and stakeholder communications.

Responsibilities

• Organize and facilitate client meetings, move readiness reviews, logistics walkthroughs, and stakeholder coordination sessions.
• Develop and maintain move plans, schedules, timelines, move matrices, tagging systems, checklists, and project documentation.
• Work with Project Managers, Directors, client stakeholders, and end users to support planning and execution.
• Coordinate with Facilities, Space Planning, IT, EHS, Security, Operations, and Building Management.
• Assist with equipment surveys, inventory validation, location tracking, floor plan coordination, and move planning.
• Coordinate relocation of laboratory equipment, scientific instrumentation, chemicals, and temperature-sensitive assets.
• Coordinate relocation vendors including movers, OEMs, equipment service providers, decontamination vendors, and other specialty providers.
• Support OEM activities including surveys, de-installation, transport planning, and commissioning support.
• Coordinate packing instructions, labeling programs, decontamination documentation, and move readiness activities.
• Manage loading dock reservations, elevator scheduling, access requirements, and move logistics.
• Support vendor proposals, quotes, purchase orders, invoice reviews, and project action items.
• Assist with on-site move execution and monitor vendor performance during relocations.
• Conduct post-move walkthroughs and post-move stabilization activities.

Skills

Communication

Organization

Stakeholder management

Problem solving

Education

Bachelor's degree (Engineering/Construction/Architecture/Facilities/PM/Logistics)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Microsoft Teams

Bluebeam

AutoCAD

Smartsheet

Job description

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

In this role, you will be a member of our rapidly growing Program & Project Management team. The PM team's standard is to 'manage each project like we own it'. We are unique in that we provide in-house cost management and project scheduling along with program and project management, in a fully integrated package. With client needs and ethics put above all else, coupled with our inherent competitive advantages, it’s no wonder why we've achieved such immense success.

We are currently looking for a Relocation Assistant Project Manager. The purpose of a Relocation Assistant Project Manager is to assist the move team with on-site and day-to-day tasks along with communications and documentation. The Relocation Assistant Project Manager assists in the selection and engagement of a moving contractor and other relocation vendors, including OEMs (Original Equipment Manufacturers), equipment service providers, decontamination vendors, environmental vendors, and other specialty service providers and coordinates pre and post move tasks in addition to the execution of the move itself. The Relocation Assistant Project Manager will work closely with Project Managers, client stakeholders, and relocation vendors throughout planning, readiness, execution, and post-move activities required to achieve seamless relocations. The role requires regular coordination with client departments including Facilities, Space Planning, Scientific User Groups, Information Technology (IT), Environmental Health & Safety (EHS), Security, Operations, Real Estate, and Building Management.

This position is expected to be highly visible and client-facing and may require on-site attendance up to five (5) days per week based on client and project requirements

Responsibilities

• Organize and facilitate client meetings, move readiness reviews, logistics walkthroughs, and stakeholder coordination sessions.
• Develop and maintain move plans, schedules, timelines, move matrices, tagging systems, checklists, and project documentation.
• Work closely with Project Managers, Project Directors, client stakeholders, and end users to support planning, readiness, execution, and post-move activities.
• Coordinate with client departments including Facilities, Space Planning, Scientific User Groups, Information Technology (IT), Environmental Health & Safety (EHS), Security, Operations, and Building Management.
• Assist with equipment surveys, inventory validation, location tracking, floor plan coordination, and move planning activities.
• Coordinate the relocation of biotechnology and research laboratory equipment, scientific instrumentation, chemicals, biological materials, and temperature-sensitive assets.
• Coordinate relocation vendors including movers, OEMs (Original Equipment Manufacturers), equipment service providers, decontamination vendors, environmental vendors, and other specialty service providers.
• Support OEM activities including equipment surveys, de-installation, transportation planning, reinstallation, service scheduling, certification, and commissioning support, as required.
• Coordinate packing instructions, labeling programs, decontamination documentation, move communications, and move readiness activities.
• Manage loading dock reservations, elevator scheduling, access requirements, and other move logistics.
• Support coordination of vendor proposals, quotes, purchase orders, invoice reviews, schedule updates, and project action items.
• Support on-site move execution activities and monitor vendor performance during relocation events.
• Conduct post-move walkthroughs, support post-move command center activities, and assist with issue resolution and post-move stabilization.
• Maintain project schedules, meeting minutes, action item logs, move matrices, and project documentation using client-preferred systems and project management tools.

Qualifications

• Bachelor's Degree in Engineering, Construction Management, Architecture, Facilities Management, Project Management, Event Management, Logistics, or a closely related field is highly preferred.
• 1+ years of relevant experience in the architecture, engineering, construction, facilities, project management, relocation, logistics, event planning, operations, or life sciences industries.
• Experience supporting laboratory, biotechnology, pharmaceutical, healthcare, research, office, or facility relocation projects is a plus.
• Highly organized with strong attention to detail and the ability to manage multiple tasks, priorities, stakeholders, and deadlines simultaneously.
• Strong communication, coordination, and interpersonal skills.
• Experience coordinating project logistics, schedules, meetings, action items, vendors, and stakeholder communications.
• Proficient in Microsoft Excel, Word, Outlook, PowerPoint, and Teams.
• Proficient in Bluebeam and AutoCAD.
• Familiarity with Smartsheet or other project management software is a plus.
• General understanding of project sequencing, floor plans, drawings, specifications, and project documentation.
• Ability to work independently while supporting a larger project team in a fast-paced environment.
• Ability and willingness to work on-site based on project and client requirements, including up to five (5) days per week when required.
• Strong problem-solving skills and the ability to adapt to changing project priorities, schedules, and client needs.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

The salary range for this full-time role is $78,200.00-$104,266.68 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program