Relief Medical Secretary - Fixed Term

Health New Zealand | Te Whatu Ora; Hastings (ND); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player in healthcare is seeking a detail-oriented Relief Support Coordinator to join their dynamic Secretarial Services team. This role involves providing vital administrative support while ensuring a high level of professionalism and accuracy. Ideal candidates will have a passion for healthcare administration, strong problem-solving skills, and the ability to thrive in a fast-paced environment. If you're looking to make a meaningful impact and advance your career in a supportive and inclusive workplace, this opportunity is perfect for you. Join a team that values diversity and is committed to delivering excellent healthcare services.

Qualifications

• 2+ years in administration/secretarial roles with strong attention to detail.
• Experience in scheduling and arranging meetings effectively.

Responsibilities

• Provide accurate administration and secretarial support to teams.
• Handle sensitive information with confidentiality and care.

Skills

Administrative skills

Problem-solving

Attention to detail

Communication skills

Relationship management

Tools

Microsoft Office

Job description

• Full-time 80 hours per fortnight, 12 months Fixed Term

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

We have an exciting opportunity for a detail-oriented, innovative individual who excels in problem-solving and thrives in a fast-paced environment to join us in our Secretarial Services team. This superstar will be working as a Relief Support Coordinator for our busy Teams across Health NZ.

Your main responsibility is to provide accurate and efficient administration/secretarial duties while providing professional support to both external and internal customers.

About You

You will need to be self-motivated, energetic, and results-driven in this ever-changing environment. You will have a passion for making a difference, achieving results, and be hungry for a challenge. This is a fantastic opportunity for someone looking to expand their experience in healthcare administration and take the next step in their career.

We are ideally looking for someone with experience in a busy administrative role; healthcare experience is an advantage. You must be able to deal sensitively and confidentially with all information and have a strong attention to detail.

You will also need the following key attributes and skills:

• 2 years + experience in an administration/secretarial role
• Strong knowledge of Microsoft Office applications
• Experience in scheduling and arranging meetings, including preparing agendas, taking minutes, and following up on action items
• High level of attention to detail and accuracy in your work
• Great communication and relationship skills
• An ability to work autonomously but still love being part of a team

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.

Our people are at the heart of everything we do. Health New Zealand is committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome applications from all people, including all gender identities, ages, ethnicities, sexual orientations, and disabilities. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are a pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.

How to Apply

To review the position profile, click HERE. To apply, please click “apply now.” All applications must be submitted through our online careers’ portal. If you have any questions about the role, please contact Sharon Hutton via email at [e-mail].

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.

Job Details

Job Reference: HAW08210

Location: North Island - Hawkes Bay - Hastings

Job Type: Contract/Temp Full time

Expertise: Non-clinical - Administration - Administration