Relief Administrative Assistant, Northampton

Clinical and Support Options, Inc; Northampton (MA); On-site; USD 18,184 - 25,898; Part time

Job summary

Clinical and Support Options, Inc is seeking a Relief Administrative Assistant for our clinic in Northampton. The role involves general reception, clerical, and billing duties, offering a dynamic work environment with a professional team.

The successful candidate will have a high school diploma, experience in reception, and strong organizational skills. Starting pay is $16/hour, and bilingual candidates are encouraged to apply.

Qualifications

• High School diploma or equivalent required.
• Experience in reception, typing, and office skills is essential.
• Excellent organizational and interpersonal skills are a must.

Responsibilities

• Provide administrative and program support including maintaining stock of forms.
• Answer incoming phone calls and direct them to appropriate staff.
• Maintain clerical support for documentation and data collection.
• Update monthly newsletters and marketing materials.

Skills

Reception skills

Organizational skills

Interpersonal skills

Detail orientated

Education

High School diploma or equivalent

Job description

Relief Administrative Assistant, Northampton

CSO is looking for a Relief Administrative Assistant for our clinic in Northampton.

Gain valuable experience as you work with our dynamic and professional clinical team! The Administrative Assistant is responsible for general reception, clerical and billing duties.

Starting Pay: $16/hour

As an Administrative Assistant:

You will:

• Provide overall administrative and program support including dissemination of program materials and maintaining stock of forms, marketing and program calendar materials.
• Answer incoming phone calls, direct caller or document to appropriate staff
• Ensure proper staff person or department is notified in a timely manner upon a visitor's arrival and monitor to ensure visitor receives a response.
• Respond to customer service issues, follow up customer service issues, and ensure customer issues are professionally resolved in a timely manner.
• Maintain clerical support for documentation, administrative paperwork and data collection according to contract guidelines; ensure neat, accurate, and timely records in accordance with agency policies and procedures along with all regulatory bodies.
• Update monthly newsletter and marketing materials including flyers and monthly calendar.
• Support Director in the management of purchase requests, check requests, and petty cash reconciliation.

Your Background:

• High School diploma or equivalent
• Experience with demonstrated reception, typing, word processing and office skills
• Excellent organizational and interpersonal skills
• Detail orientated

Bilingual candidates are strongly encouraged to apply.

We also seek applicants who embody CSO's values by being:

• Positive -- maintaining resiliency and focusing on solutions
• Respectful -- collaborating and effectively communicating
• Insightful -- demonstrating self-awareness and effectively priority setting
• Conscientious -- taking accountability and applying feedback