Related Services Contractor

278 VA Shared; United States; Remote; USD 12,000 - 21,000; Full time

Job summary

278 VA Shared is seeking a Related Services Coordinator for a home-based role in the United States. You will serve as the liaison for teachers, staff, and service providers regarding therapy services under IEP/504 plans, ensuring compliance with federal and state requirements.

The position pays up to $15 per hour and requires building a statewide network of RS providers, negotiating rates, managing contracts, and ensuring timely service delivery and documentation.

Qualifications

• Ability to problem solve independently and stay highly organized.
• Ability to embrace change and work independently.
• Willingness to travel up to 20%.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Serve as the point of contact for teachers, staff and service providers.
• Develops network of RS providers and negotiates rates.
• Maintains RS documentation, invoices, and IEP documentation.
• Trains stakeholders and supports RS program implementation.

Skills

Problem solving

Organizational skills

Independent worker

Communication skills

Microsoft Office

Travel 20%

Tools

Related Service Manager (RSM)

SharePoint

Job description

Job Description

The Related Services Coordinator serves as the contact point for all teachers, staff, and service providers at the school regarding any therapy or related services (RS) provided to students through an Individualized Education Plan or 504 Plan. The Related Services Coordinator is responsible for adhering to federal and state procedures, timelines, and all required reporting regarding the acquisition and provision of these services to students.

This position will pay up to $15/hr. Essential Functions : Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Develops a statewide network of providers within the private and public (hospitals, universities, schools, etc.) sector
• Negotiates rates with providers based on market value of services rendered
• Establishes contracts with service providers as appropriate
• Ensures existing contracts are compliant (current licensure, documentation)
• Maintains a current and accurate database of RS providers
• Utilizes the Related Service Manager (RSM) or other school database to ensure prompt and accurate delivery of RS
• Ensures appropriate placement of all students requiring some form of RS in an expedited time frame (less than one week) with a provider online or within 30 miles of the student's home
• Ensures the tracking tools for students receiving RS are maintained
• Ensures proper documentation is received including progress reports, evaluations, and IEP documentation
• Ensures RS policies and procedures are implemented and followed
• Monitors school level data within the available database(s) of all RS, invoices, and student information
• Ensures IEP requirements for related service goals and services are met
• Tracks and monitor attendance at related service sessions
• Monitors the enrollment of new students to ensure timely receipt of service information
• Trains all stakeholders on the use of the Related Service Manager (RSM), school policies and procedures, and/or the use of any other school programs
• Trains applicable individuals who directly support and work with the school on verification and approval of all RS invoices
• Trains Providers and Therapists on all applicable RS platforms, such as but not limited to the RSM
• When applicable, ensures the successful training of Providers or Therapists on any school-based systems or documents such as an IEP program or Sharepoint
• Ensures the successful training of the school personnel (including teachers) on all applicable related service platforms, such as but not limited to the RSM
• Supports the school administration on the implementation of the RS program
• Directly supports and works with the Business Manager and Special Programs Manager on verification and approval of all RS invoices
• Upon request, creates reports for supervisor, SPM, HOS and/or the Board regarding the status of RS at the school
• Maintains awareness of current RS expenditures and annual budget guidelines
• Works with providers/schools when conflicts arise in a professional and prompt manner
• Supervisory Responsibilities: This position has no formal supervisory responsibilities
• Certificates and Licenses : None required.

OTHER REQUIRED QUALIFICATIONS:

• Ability to problem solve independently and have a high level of organization
• Ability to embrace and adapt to change
• Ability to work independently
• Ability to maintain a professional home office without distraction during work day
• Ability to manage resources well (including tools, time, and task prioritization)
• Ability to rapidly learn and adapt to new technologies and online platforms
• Strong communication, organization, and interpersonal skills
• Microsoft Office (Outlook, Word, Excel, PowerPoint, Project, Visio, etc.); Web proficiency.
• Ability to travel up to 20% of the time
• Ability to pass required background check

DESIRED Qualifications :

• Experience working with public or charter schools
• Experience working with special education and/or RS
• Experience with Medicaid billing desired

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a home-based position.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Job Type EOR Contractor_CW (Fixed Term)

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perf