Reimbursement Case Manager

RareMed Solutions; Coraopolis (Allegheny County); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work structure

Job summary

RareMed Solutions is seeking a Reimbursement Case Manager to serve as the primary contact for payer inquiries, manage benefits investigation, and support prior authorization and appeals. The role blends remote work with in-office collaboration in the Pittsburgh, PA area, with a hybrid schedule and occasional travel as needed.

The ideal candidate has 2+ years in reimbursement within pharmacy/healthcare, strong communication and organizational skills, and a solid understanding of patient access

Qualifications

• High school diploma plus 2+ years recent reimbursement experience
• Previous 2+ years of experience in a pharmacy, healthcare setting and/or pharmacy/medical insurance background
• Advanced knowledge and experience in healthcare setting
• Experience with benefit investigation and verification of prescription benefits
• Ability to communicate effectively both orally and in writing with a focus on customer satisfaction
• Ability to independently manage case load, prioritize work, and use time management skills to meet deliverables
• Empathy, drive, and commitment to exceptional service
• Strong analytical and organizational skills with attention to detail
• Ability to work flexible schedule per Program business needs
• Strong interpersonal skills; possess effective oral and written communication skills
• Possess a strong understanding of biologic/specialty pharma market and patient access challenges
• Ability to leverage professional expertise
• Apply company policies and procedures to resolve challenges

Responsibilities

• Serve as primary point of contact for client and customer reimbursement inquiries and escalations.
• Coordinate investigation and determination of patient benefits with internal program operations, insurance plans, and specialty pharmacy liaisons.
• Review forms for completeness and communicate any missing information required to complete benefit verification process.
• Apply defined business rules to qualify patients for manufacturer supported programs.
• Work independently to complete assigned work in accordance with Standard Operating Procedures and defined service levels to complete benefits verification process, prescription coverage, authorization and appeal support, and answer any reimbursement related inquiries.
• Use high-level problem-solving skills to research cases and resolve independently using creativity, innovation, and professional judgement to make sound decisions.
• Leverages both electronic and telephonic benefit investigation tools to verify eligibility, coverage, authorization and appeal process, specialty pharmacy mandates, and cost differences.
• Maintain frequent phone contact with payers to gather all necessary information related to case/patient information, insurance coverage, and where applicable, prior authorization (PA) or appeals processing.
• Maintain clear, concise, and accurate documentation on all accounts according to Standard Operating Procedures.
• Independently and effectively verify coverage and proactively enroll eligible patients into the commercial copay program.
• Efficiently process patient and prescriber requests to accelerate access to therapy .
• Serve as operational expert on payer trends, product access, and reporting reimbursement insights and/or delays, i.e., denials, underpayment, access delays.
• Frequently communicate with program management on new insurance requirements and trends.
• Provide concierge-level service to internal and external customers; resolve any customer and client requests in a timely and accurate manner; escalation appropriately.
• Coordinate and collaborate with internal team members to provide reimbursement information to manufacturer representatives, HCP offices and other key personnel.
• Strong compliance mindset, demonstrating clear understanding of patient privacy laws.
• Active participation in building and maintaining respectful, collaborative internal/external team relationships, exercising, and encouraging positivity.
• This position may require flexibility in scheduling, with shifts occurring between 8:00AM and 8:00PM EST, Monday through Friday. Employees should be prepared to work within this timeframe as needed.
• Other duties as assigned.

Skills

Reimbursement experience

Healthcare setting

Customer service

Time management

Analytical skills

Communication skills

Privacy/compliance

Flexibility

Team collaboration

Education

High school diploma

Undergraduate degree (preferred)

Tools

Microsoft Teams

Excel

Outlook

Word

Job description

Purpose

The Reimbursement Case Manager (RCM) is a professional client facing role responsible for various functions, including accurate and timely response to client inquiries regarding specific referral status or escalation. The RCM serves as a primary point of contact for payers. The RCM will manage the benefits investigation process to determine patient eligibility and coverage per their plan along with prior authorization and appeal support. The RCM will interact indirectly with external clients such as manufacturers and specialty pharmacies as well as internal teams including Operations and Program Management.

Responsibilities

• Serve as primary point of contact for client and customer reimbursement inquiries and escalations.
• Coordinate investigation and determination of patient benefits with internal program operations, insurance plans, and specialty pharmacy liaisons.
• Review forms for completeness and communicate any missing information required to complete benefit verification process.
• Apply defined business rules to qualify patients for manufacturer supported programs.
• Work independently to complete assigned work in accordance with Standard Operating Procedures and defined service levels to complete benefits verification process, prescription coverage, authorization and appeal support, and answer any reimbursement related inquiries.
• Use high-level problem-solving skills to research cases and resolve independently using creativity, innovation, and professional judgement to make sound decisions.
• Leverages both electronic and telephonic benefit investigation tools to verify eligibility, coverage, authorization and appeal process, specialty pharmacy mandates, and cost differences.
• Maintain frequent phone contact with payers to gather all necessary information related to case/patient information, insurance coverage, and where applicable, prior authorization (PA) or appeals processing.
• Maintain clear, concise, and accurate documentation on all accounts according to Standard Operating Procedures.
• Independently and effectively verify coverage and proactively enroll eligible patients into the commercial copay program.
• Efficiently process patient and prescriber requests to accelerate access to therapy .
• Serve as operational expert on payer trends, product access, and reporting reimbursement insights and/or delays, i.e., denials, underpayment, access delays.
• Frequently communicate with program management on new insurance requirements and trends.
• Provide concierge-level service to internal and external customers; resolve any customer and client requests in a timely and accurate manner; escalation appropriately.
• Coordinate and collaborate with internal team members to provide reimbursement information to manufacturer representatives, HCP offices and other key personnel.
• Strong compliance mindset, demonstrating clear understanding of patient privacy laws.
• Active participation in building and maintaining respectful, collaborative internal/external team relationships, exercising, and encouraging positivity.
• This position may require flexibility in scheduling, with shifts occurring between 8:00AM and 8:00PM EST, Monday through Friday. Employees should be prepared to work within this timeframe as needed.
• Other duties as assigned.

Required Qualifications

• High school diploma plus 2+ years recent reimbursement experience
• Previous 2+ years of experience in a pharmacy, healthcare setting and/or pharmacy/medical insurance background
• Advanced knowledge and experience in healthcare setting
• Experience with benefit investigation and verification of prescription benefits
• Ability to communicate effectively both orally and in writing with a focus on customer satisfaction
• Ability to independently manage case load, prioritize work, and use time management skills to meet deliverables
• Empathy, drive, and commitment to exceptional service
• Strong analytical and organizational skills with attention to detail
• Ability to work flexible schedule per Program business needs
• Strong interpersonal skills; possess effective oral and written communication skills
• Possess a strong understanding of biologic/specialty pharma market and patient access challenges
• Ability to leverage professional expertise
• Apply company policies and procedures to resolve challenges

Preferred Qualifications

• Undergraduate Degree and/or equivalent work experience
• Certified Pharmacy Technician (CPhT)
• Understanding of plan types – Government, Commercial, Medicaid, VA, Fed
• Knowledge of insurance structure (ex PBM’s, major medical plans, co-pay assistance /cards)
• Experience with benefit investigation and verification of prescription benefits
• Working Knowledge of Third-Party and other Foundation programs
• Basic understanding of Co-Pay Assistance (if applicable)
• Understanding of HUB patient journey, workflow, and triage is a plus
• Ability to proficiently use Microsoft Teams, Excel, Outlook, and Word
• Strong analytical and organizational skills with meticulous attention to detail

Work Environment

RareMed offers a hybrid work structure, combining remote work and in-office requirements. The frequency of onsite requirements will vary depending on role, operational needs, meetings, client visits, or team collaboration activities. Employees must be within commuting distance to Pittsburgh, PA, and able to report to the office when needed. We will provide advance notice when possible. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. When telecommuting, employees must have reliable internet access to utilize required systems and software required for the position's responsibilities. The amount of time the employee is expected to work per day or pay period will not change while working from home. Employees are responsible for the set-up of their home office environment, including physical set-up, internet connection, phone line, electricity, lighting, comfortable temperature, furniture, etc. Employee’s teleworking space should be separate and distinct from their “home space” and allow for privacy.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers, handle or feel; and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of the job.