Reimbursable Project Controls Specialist

Kinder Morgan; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in the energy sector is seeking a Project Coordinator to support Project Management in managing reimbursable projects. The successful candidate will analyze project statuses, package invoices, and maintain effective communication across departments. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with diverse teams. Candidates should have a solid understanding of project management principles and be proficient in MS Excel and various project control systems.

Qualifications

• Understanding of project management principles.
• Ability to reconcile project invoices and evaluate documentation.

Responsibilities

• Responsible for day-to-day analysis of open reimbursable projects.
• Serve as liaison between Project Manager and Accounting.
• Develop written documentation for process improvement.

Skills

Project Management

Cost Reconciliation

Communication

Education

Bachelor's Degree

Tools

MS Excel

CARS

PSA

Lawson

Job description

Provide support to Project Management to coordinate and manage payment on reimbursable projects by interfacing with other company departments, government agencies and 3rd party engineering firms.

Essential duties:

• Responsible for day-to-day analysis of open reimbursable projects status and pending items
• Packaging invoices for 3rd party and DOT agencies
• Review various documentation such as business and project agreements to determine and create cost comparisons and recommendations
• Reconcile project invoices with back up receipts, review project changes, research any discrepancies and evaluate supporting documentation
• Perform cost reconciliation in MS Excel
• Review, analyze and determine company files/database for backup documents
• Learn and apply various processes and systems within the Project Controls department, including but not limited to CARS, PSA, Lawson
• Serve as liaison between Project Manager and Accounting, ROW, and 3rd party contacts
• Drive internal stakeholders in other departments to complete tasks and resolve issues as a team
• Work with a wide variety of people with tact, courtesy and professionalism
• Respond in a timely manner to data requests from Project Management, Accounting, KM leadership, and 3rd party contacts
• Write effectively and understand written communications, including but not limited to email
• Develop written documentation to document processes and recommend updates for process improvement
• Understanding of project management principles
• Maintain a high regard for personal safety, the safety of company assets and employees, and the general public

Miscellaneous duties:

• Support updates to ad-hoc reports, as needed to generate KPI reports and support project related data requests for participation in periodic cost review meetings with various members of the PM management team and and/or their leadership
• Provide ad-hoc vendor related support such as providing support to set up new Vendors in the Ariba Vendor Maintenance System
• Train new Project Managers on project procedures and processes
• Extended hours may be required to meet critical deadlines and handle special project assignments
• Position may be filled at various levels depending on the experience and job skills of successful candidate