Rehab Coordinator- Supporting Presbyterian & Montefiore

Life in Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 75,000 - 105,000; Full time

Job summary

UPMC Presbyterian and Montefiore Hospitals are seeking a full-time Rehab Coordinator to support our rehabilitation team. The role offers daylight hours with no nights or holidays and a path to hybrid work after orientation.

You will round on units, identify rehab candidates, and coordinate admissions to inpatient rehab locations. The position emphasizes collaboration with PM&R, timely post-acute transitions, and adherence to payer and regulatory requirements.

Qualifications

• BSN required or UPMC approved rehab certification.
• 4 years of experience in physical rehab, skilled nursing, or acute care.
• Marketing experience preferred.
• Strong computer skills and ability to work independently, multitask, and problem-solve; knowledge of health insurance policies.

Responsibilities

• Educate patients and families about UPMC Rehabilitation Institute services and facilities.
• Solicit feedback from rehab and case management leadership for service improvement.
• Review patient records to assess suitability for admission to inpatient rehab or skilled nursing.
• Conduct site assessments and identify rehab candidates for admission to UPMC programs.
• Collaborate with PM&R to obtain documentation supporting inpatient rehab admission.
• Maintain daily logs of referrals and monthly status reports; attend training; ensure compliance with payer/regulatory requirements.
• Assist in preadmission care planning and identify equipment needs for safe transitions.
• Coordinate and communicate patient information to intake while maintaining HIPAA confidentiality.

Skills

Nursing

Discharge planning

Case management

Communication

Education

BSN

Tools

EHR systems

Microsoft Office

Job description

Rehab Coordinator- Supporting UPMC Presbyterian and Montefiore Hospitals

UPMC is seeking a full-time nurse Rehab Coordinator to join our nationally recognized rehabilitation team! This salaried, daylight position offers excellent work–life balance with Monday–Friday hours, no nights or holidays, and only occasional rotating Saturdays (approximately six per year). This position reports to the UPMC Mercy Rehab Network Department, but the role will have oversight of patient units inside Presbyterian and Montefiore Hospitals. When working on-site, you’ll round on the units in the hospitals and will work out of an office in the Falk Medical Building.

This role will have the opportunity to flex into a hybrid work arrangement (2 days remote) after an all-on-site orientation is completed.

About the Role:

As a Rehab Coordinator, you will use your nursing expertise to:

• Identify potential inpatient rehab candidates within acute care settings
• Review patient charts to assess clinical status and readiness for inpatient rehabilitation
• Coordinate smooth transitions to UPMC's inpatient rehab locations
• Collaborate closely with clinical teams to ensure patients receive the appropriate post‑acute level of care

This role involves no direct patient care and follows a business‑casual dress code. You’ll join a supportive, cohesive team that works together to ensure complex rehab patients receive timely, high‑quality care.

What We're Looking For:

• Nurses with a minimum of 4 years of experience in rehab, skilled nursing, or acute care and a BSN
• Experience in Discharge Planning or Case Management preferred
• Previous work history in a high‑paced acute care hospital or post-acute facility

Responsibilities:

• Provide education about services, facilities and resources of UPMC Rehabilitation Institute/skilled nursing facilities for patients and their families; physicians, case managers, social workers, PNCC's and others.
• Solicit feedback from UPMC rehabilitation and skilled nursing management, case management leadership and social work service regarding rehabilitation resource and skilled nursing needs and make recommendations for service improvement.
• Review patient records and obtain any relevant patient information, assessing for patient appropriateness and medical stability to facilitate a timely admission and transfer to an appropriate UPMC IPR/skilled nursing facility.
• Conduct on site assessments and identify potential rehabilitation/skilled nursing candidates for appropriateness and medical stability for admission to the inpatient rehabilitation and skilled nursing programs within UPMC.
• Work in collaboration with PM&R department as necessary to obtain necessary documentation to support inpatient rehab admission, to facilitate discharge recommendations and to augment peer to peer review.
• Maintain accurate daily logs of patients referred and complete monthly status report within designated time frame. Attend meetings and designated training sessions in order to maintain current knowledge of all payer and regulatory requirements, UPMC Rehabilitation Institute/skilled nursing facility policies and procedures, community resources. Ensures compliance with all payer and government regulations. Serves as a role model of excellent customer service. Initiate and participate in performance improvement initiatives.
• Assist in preadmission care planning. Identifying and recommending special equipment needs and precautions to assure safe continuum of care and making recommendations regarding cost effective and appropriate admission orders.
• Complete documentation and paperwork related to patient admissions accurately and within acceptable time frame.
• Establish and maintain UPMC rehabilitation/skilled nursing resource and education stations/locations. Place and distribute brochures, posters, and other materials as needed. Distribute UPMC promotional items for marketing to internal and external referral sources.
• Travel daily to various healthcare entities.
• Make sales and census development contacts while in the hospital and with other referral sources and achieve associated admission goals.
• Work with UPMC staff to facilitate a seamless transition for patients and families to inpatient acute rehabilitation. Addresses complex clinical and social situations efficiently in order to avoid unnecessary delays in discharge from acute care to inpatient rehab or other post-acute setting. Proactively identifies barriers to discharge and works with care management, PMR and multi-disciplinary team to facilitate discharge.
• Develop and maintain knowledge of the inpatient rehabilitation/skilled nursing programs and services within UPMC.
• Coordinate and communicate patient information via telephone, fax, electronic means or other mechanisms to an appropriate designated intake person at accepting facility while maintaining confidentiality and privacy in compliance with HIPPA guidelines.

Qualifications, Licensure, Certifications, and Clearances:

• Graduate of accredited school of professional nursing. BSN required or UPMC approved certification in Rehab.
• 4 years previous experience in a physical rehabilitation setting, skilled nursing setting or other equivalent and/or acute care experience required.
• Experience in Marketing preferred.
• Strong computer skills and the ability to work independently, multi-task and problem-solve.Knowledge of various health insurance policies.
• Professional oral and written communication skills.
• Ability to establish and maintain effective working relationships with a variety of internal and external referral sources.
• Ability to market the UPMC rehabilitation services and programs to interested internal and external referral sources.
• Current licensure as a Registered Professional Nurse either in the state where the facility is located or in a state covered by a licensure compact agreement with the state where the facility is located.
• Registered Nurse (RN)
• Act 34

*Current licensure either in the state where the facility is located or, if the facility is in a state covered by the multistate Nursing Licensure Compact (NLC) agreement, a multistate license issued by a participating NLC state. Hires and current employees working on an out-of-state NLC license who later change their residency to the state where the facility is also located will have 60 days upon changing their residency to apply for licensure within that state.

UPMC is an Equal Opportunity Employer/Disability/Veteran