Rehab Clinical Operations Coordinator (Full Time, Days)

Nicklaus Children's Health System; Miami (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Nicklaus Children's Health System is seeking a Rehab Administration professional to support patient care operations and access to care processes. You will assist with communication to patients and families, manage Plan of Care paperwork, and help coordinate transfers and billing support within the rehab department.

The role involves maintaining EMR documentation, organizing supplies, and ensuring daily operations run smoothly.

Qualifications

• AHA CPR AED certification must be active and in good standing throughout employment.
• Previous customer service or clerical experience.

Responsibilities

• Assist with communication to patients and caregivers explaining evaluation and treatment processes.
• Process Plan of Care (POC) communications for evaluations and re-evaluations.
• Track, log, and follow up on POCs with doctors' offices and patients/caregivers.
• Support patient transfers, queue management, and collaboration with patient access and clinical teams.
• Handle daily charge reconciliation and address misses or corrections.
• Scan and organize patient documents into the EMR per HIM requirements.
• Support discharge processes for patient accounts and assist with appointment confirmations to minimize no-shows.
• Assist Clinical Team with patient care activities as directed.
• Maintain clean, stocked treatment areas and ensure equipment cleanliness and logs.

Skills

Customer service

Organizational skills

Calm under pressure

Spanish proficiency

Team collaboration

Education

Two years of college coursework (preferred)

Tools

Outlook

Word

Excel

PowerPoint

Job description

Description

Job Summary

Provides assistance with patient care. Supports access to care operations and operational duties for rehab department. Utilizes infection control policies to routinely maintain cleanliness of equipment and toys. Supports daily operations to include but not limited to: ordering and organizing of supplies, charge reconciliation, and scanning of documents into the medical record.

Job Specific Duties

• Assists with communication to patients and caregivers with explaining process for evaluation and treatment.
• Faxes/mails/receives and monitors Plan of Care "POC" for evaluations, re-evaluation, and additional treatment.
• Responsible for tracking, logging, and following-up on POCs with doctors' offices and/or patients/caregivers.
• Monitors & assists with patient transfers including queue management, review of records, collaboration with patient access & clinical team, & responding to request (approval or denial of transfer).
• Responsible for daily charge reconciliation including daily review, monitoring, and follow-up to address any misses or corrections.
• Responsible for collecting, organizing, and scanning of patient documents into the EMR while following HIM requirements.
• Responsible for following the discharge process of patients accounts.
• Supports in confirming patient appointments and handles any follow up questions in an effort to minimize patient no-shows.
• Supports PEDS scheduling via CRM (or comparable tool) and same day rescheduling changes.
• Coordinates care and supports billing process of Early Steps patients through communication with Early Steps, Pre-Access, and Clinical team and adheres to Early Steps requirements based on region requirements and standard works.
• Assists Clinical Team with patient care activities as directed.
• Ensures that clean sweeps are completed and submitted accordingly to hospital requirements.
• Follows procedures in maintaining environment of care of designated equipment and keeps treatment area clean, organized, and orderly.
• Orders and ensures rooms are properly stocked with linen for patient care.
• Ensures/maintains cleanliness of assigned areas and equipment; maintains equipment/cleaning logs as per cleaning guidelines. F: Daily/ T: 2 hours R:
• Reports unsafe equipment or conditions to leaders or Operations Team upon discovery. Assists in recovery and ordering new equipment. Follows process for corrective action.
• Monitors inventory and ensures adequate stock for both treatment and office supplies.
• Supports other centers as needed to ensure rehab operations continue.
• Ensures that standard work is followed to ensure success of daily operations.

Qualifications

Minimum Job Requirements

American Heart Association (AHA) CPR AED - must maintain active and in good standing throughout employment

• Previous customer service or clerical experience

Knowledge, Skills, and Abilities

• Minimum of 2 years of college level course work preferred
• Previous work experience with children preferred; previous healthcare experience highly preferred
• Spanish proficiency preferred
• Basic knowledge of mechanical skills to perform light repair and maintenance of equipment.
• Able to take direction from wide variety of professionals in Rehabilitative Services
• Able to maintain calm in stressful situations
• Excellent customer service skills
• Excellent organizational skills
• Basic proficiency in Outlook, Word, Excel, and PowerPoint

Job: Rehab/Therapy

Department: REHAB-ADMINISTRATION-2100-725725

Job Status: Professional