Rehab Administrative Assistant ( Per Diem) (4210)

interface rehab, inc.; Los Angeles (CA); On-site; USD 23,000 - 28,000; Full time

Job summary

Interface Rehab, Inc. seeks a Rehabilitation Administrative Assistant (RAA) to support non-patient care tasks such as clerical duties, billing, scheduling in EMR, and coordinating transportation.

Under supervision of licensed therapists, the RAA may assist with patients not covered by Medicare Part A/B. Responsibilities include data entry, inventory control, maintaining charts, submitting documentation for billing, and preparing evaluation packets for per diem or traveler staff.

Qualifications

• Valid and current health screening and CPR per policy.
• Ability to gather and analyze information in a timely and skillful manner.
• Ability to manage time efficiently and maintain confidentiality.

Responsibilities

• Assist with clerical duties, data entry and billing activities.
• Assist with scheduling and EMR documentation.
• Manage inventory control and department housekeeping tasks.
• Prepare evaluation packets for per diem, registry and travelers.
• Ensure compliance with safety, state and facility guidelines.

Skills

Time management

Confidentiality

Customer service

Communication skills

Problem solving

Proactive attitude

Data entry

Attention to detail

Tools

EMR system

Billing software

CMS knowledge

Job description

Job Summary

Rehabilitation Administrative Assistant (“RAA”) assists with non-patient care activities such as clerical duties, billing and scheduling on Electronic Medical Record (“EMR”), industry-standard billing software, patient transportation, and department housekeeping as required. Under the direct supervision of a licensed Physical or Occupational Therapist or Speech Language Pathologist, the RAA may also treat patients not under Medicare Part A or Medicare Part B insurance.

Responsibilities And Duties

Essential Responsibilities and Expectations

• Under the direct supervision of a licensed physical therapist, occupational therapist, or speech language pathologist:
• Assist with the provision of patient-related services non-Medicare Part A and non-Medicare Part B patients
• Assist with clerical duties and data entry
• Assist with inventory control, including linen supply
• Clean department area (e.g., rehabilitation room) and equipment daily or more frequently as needed.
• Assist with the transportation of patients
• Assists with the tracking and follow up of rehab systems in the facility, such as Medicare Part B certifications, basic chart reviews, resident tracking log, verification of treatment minutes from medical charts, falls, splints, and dining rounds
• Document any treatment in patient’s medical records as required when involved with provision of patient-related services
• Assist with billing activities, including ensuring all proper documentation is submitted to the facility on time
• Prepare evaluation packets, especially for per diem, registry, and travelers
• Provide BOM Part B items and diagnoses as required
• Prepare and track Part B certifications, including ensuring physicians have signed off appropriately
• Review the 24-hour nursing log
• Assist in managing EMR documentation, projections, and verification of minutes for PDPM or the current mandated CMS reimbursement system
• Report any problem areas/equipment within each facility to the appropriate supervisor immediately
• Comply with State Licensing Board of California, Title 22, CMS, and California Labor Board guidelines
• Comply with Company and facility rules, policies and procedures
• Comply with all applicable safety rules, policies, and procedures
• Report to work regularly and on-time

Additional Responsibilities And Expectations

• Under the supervision of a licensed physical therapist, occupational therapist, or speech language pathologist, provide necessary training and guidance to student interns as assigned, including:
• Informing student interns about and ensuring their compliance with Company, facility, state, and federal guidelines, and
• Completing any paperwork required by the Company or the students’ academic program
• Assume other duties as assigned

Physical And Mental Requirements

• Ability to travel, as required
• See projects through to completion
• Ability to bend, reach, squat, move as required by patient treatment plans
• Ability to lift fifty (50) pounds. Moving, lifting, or transferring of patients may involve lifting of up to 100 pounds.
• Ability to stand and/or work 80% of an 8-hour shift
• Visual and hearing acuity to perform job-related functions
• Ability to operate standard rehabilitation therapy equipment

Qualifications And Skills

Required

• Valid and current Health Examination, TB Test and/or Chest X-Ray, CPR according to the Credential requirement in the Employee Handbook.
• Ability to gather and analyze information in a timely and skillful manner
• Ability to manage time efficiently
• Resourceful, problem-solving attitude
• Proactive attitude and work-style
• Ability to exhibit a high level of confidentiality
• A customer-service focused attitude

Preferred

• Natural interpersonal and communication skills
• Strong detail-oriented and resourceful mindset
• Able to work well in a diverse environment
• Accept and act upon constructive feedback

Workplace Environment

The job will primarily be working in a skilled nursing facility. This is an active patient care environment. This environment has no unusual exposures, but safety precautions must be taken at all times.

Salary Range

$16.50 to $20.00

Disclaimer

This job description is intended to convey information essential to understanding the scope of the job and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the job.