Rehab Administrative Assistant ( Per Diem)

Interface Rehab Inc; Los Angeles (CA); On-site; USD 23,000 - 28,000; Full time

Job summary

Interface Rehab Inc. is seeking an Rehabilitation Administrative Assistant to support non-patient care duties, billing, scheduling on EMR, and patient transport within a skilled nursing setting.

You will work under licensed therapists and assist with clerical tasks and data entry on a daily basis. The role requires strong attention to detail, confidentiality, and excellent communication to ensure accurate documentation and timely CMS-related processes.

Qualifications

• Valid health examination, TB test and/or Chest X-Ray, CPR required according to the Employee Handbook.

Responsibilities

• Assist with clerical duties and data entry
• Assist with inventory control, including linen supply
• Clean department area and equipment daily or as needed
• Assist with transportation of patients
• Assist with billing activities and ensure documentation is submitted on time
• Prepare evaluation packets for per diem, registry, and travelers
• Prepare and track Part B certifications and related paperwork
• Review the 24-hour nursing log
• Assist in managing EMR documentation, projections, and verification of minutes
• Report problems or equipment issues to the supervisor immediately

Skills

Time management

Confidentiality

Customer service

Attention to detail

Communication skills

Problem-solving

Data entry

Tools

EMR system

Billing software

Job description

Job SummaryRehabilitation Administrative Assistant (“RAA”) assists with non-patient care activities such as clerical duties, billing and scheduling on Electronic Medical Record (“EMR”), industry-standard billing software, patient transportation, and department housekeeping as required. Under the direct supervision of a licensed Physical or Occupational Therapist or Speech Language Pathologist, the RAA may also treat patients not under Medicare Part A or Medicare Part B insurance.Responsibilities and DutiesEssential Responsibilities and ExpectationsUnder the direct supervision of a licensed physical therapist, occupational therapist, or speech language pathologist:Assist with the provision of patient-related services non-Medicare Part A and non-Medicare Part B patientsAssist with clerical duties and data entryAssist with inventory control, including linen supplyClean department area (e.g., rehabilitation room) and equipment daily or more frequently as needed.Assist with the transportation of patientsAssists with the tracking and follow up of rehab systems in the facility, such as Medicare Part B certifications, basic chart reviews, resident tracking log, verification of treatment minutes from medical charts, falls, splints, and dining roundsDocument any treatment in patient’s medical records as required when involved with provision of patient-related servicesAssist with billing activities, including ensuring all proper documentation is submitted to the facility on timePrepare evaluation packets, especially for per diem, registry, and travelersProvide BOM Part B items and diagnoses as requiredPrepare and track Part B certifications, including ensuring physicians have signed off appropriatelyReview the 24-hour nursing logAssist in managing EMR documentation, projections, and verification of minutes for PDPM or the current mandated CMS reimbursement systemReport any problem areas/equipment within each facility to the appropriate supervisor immediatelyComply with State Licensing Board of California, Title 22, CMS, and California Labor Board guidelinesComply with Company and facility rules, policies and proceduresComply with all applicable safety rules, policies, and proceduresReport to work regularly and on-timeAdditional Responsibilities and ExpectationsUnder the supervision of a licensed physical therapist, occupational therapist, or speech language pathologist, provide necessary training and guidance to student interns as assigned, including:Informing student interns about and ensuring their compliance with Company, facility, state, and federal guidelines, andCompleting any paperwork required by the Company or the students’ academic programAssume other duties as assignedPhysical and Mental RequirementsThese physical and mental demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.Ability to travel, as requiredSee projects through to completionAbility to bend, reach, squat, move as required by patient treatment plansAbility to lift fifty (50) pounds. Moving, lifting, or transferring of patients may involve lifting of up to 100 pounds.Ability to stand and/or work 80% of an 8-hour shiftVisual and hearing acuity to perform job-related functionsAbility to operate standard rehabilitation therapy equipmentQualifications and SkillsTo perform the job successfully, you must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.RequiredValid and current Health Examination, TB Test and/or Chest X-Ray, CPR according to the Credential requirement in the Employee Handbook.Ability to gather and analyze information in a timely and skillful mannerAbility to manage time efficientlyResourceful, problem-solving attitudeProactive attitude and work-styleAbility to exhibit a high level of confidentialityA customer-service focused attitudePreferredNatural interpersonal and communication skillsStrong detail-oriented and resourceful mindsetAble to work well in a diverse environmentAccept and act upon constructive feedbackWorkplace EnvironmentThe job will primarily be working in a skilled nursing facility. This is an active patient care environment. This environment has no unusual exposures, but safety precautions must be taken at all times.Salary Range: $16.50 to $20.00DisclaimerThis job description is intended to convey information essential to understanding the scope of the job and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the job.