Regulatory Services Manager - National Center for Clinical Trials (NCCT)

Atrium Health Wake Forest Baptist; Milwaukee (WI); Remote; USD 92,000 - 138,000; Full time

Benefits offered by this job

Paid Time Off

Health benefits

Retirement plans

Educational Assistance

Job summary

Advocate Health is seeking a Regulatory Services Manager for the NCCT administration team in a remote-capable role. You will direct regulatory activities across clinical trials, ensuring compliance with IRB, FDA, HIPAA, and related guidelines.

The role emphasizes leadership, audit readiness, and strategic regulatory planning. Ideal candidates hold a Master’s in Health Administration or related field with 3 years of management experience in a medical/research setting, and are comfortable

Qualifications

• Master's degree in Health Administration or related field with at least 3 years of management experience; equivalent combination acceptable.
• Experience in medical/research environment preferred.
• Knowledge of GCP/ICH/FDA/OHRP regulations and HIPAA is required.

Responsibilities

• Provide administrative leadership to regulatory staff, including hiring, training, and performance management.
• Oversee regulatory submissions, IRB reviews, amendments, and study closures; ensure timely documentation.
• Ensure compliance with applicable regulations and standards across multiple trials.
• Lead audits and CAPA planning; coordinate regulatory metrics and reporting.
• Communicate regulatory status and risks to investigators and leadership; monitor changes in regulations.

Skills

Regulatory knowledge

Regulatory submissions

HIPAA / regulatory compliance

Excellent communication

Education

Master's degree in Health Administration or related field

Job description

Department

10010 NCCT (National Center for Clinical Trials) - Administration

Department

10010 NCCT (National Center for Clinical Trials) - Administration

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

• 8 AM - 4:30 PM Monday through Friday
• Remote
  
  

Pay Range

$44.15 - $66.25

Job Summary

The Advocate Health National Center for Clinical Trials (NCCT) serves as an innovative platform to accelerate the conduct of clinical trials and the translation of scientific discoveries into meaningful improvements in patient care. NCCT provides centralized services for patient recruitment and enrollment, trial administration and follow-up, and the generation of real-world data and evidence.

Under administrative review, provides overall administrative direction and coordination of Regulatory Services for NCCT clinical research, ensuring compliance with institutional, IRB, federal and other applicable regulatory requirements across a large number of clinical trials. Supervises and provides expertise and guidance to staff regarding IRB submissions, HIPAA compliance and regulatory communications. Develops, implements and enforces policies, procedures and tools to support compliant and efficient research operations. Requires the use of judgment and discretion in performing the assigned duties and responsibilities.

Functions

• Provides administrative oversight and direct leadership to regulatory staff, including hiring, training, performance management, coaching, and professional development; supports remote training and ongoing regulatory education.
• Oversees regulatory submissions and approvals, including initial and continuing IRB reviews, amendments, reportable events, and study closures; monitors timely completion and maintenance of regulatory documentation.
• Ensures all regulatory activities are conducted in compliance with applicable regulations and standards, including GCP, ICH, FDA, OHRP, HIPAA, state and federal regulations, institutional policies, and departmental SOPs.
• Prepares for, manages and responds to internal and external audits and inspections; leads responses to audit findings and coordinates development, implementation, and tracking of corrective and preventive action (CAPA) plans.
• Provides oversight of multiple regulatory projects and workflows, monitoring progress against timelines and deliverables and addressing risks or barriers.
• Allocates regulatory staff resources appropriately to support study portfolios and departmental priorities.
• Communicates regulatory status, risks, and potential compliance issues to investigators, study teams, and leadership; escalates concerns as appropriate.
• Monitors regulatory changes and guidance (e.g., FDA, NIH, HHS, HIPAA) and evaluates impact on clinical research operations; leads implementation of process or policy changes to maintain compliance.
• Supports protocol development and study start‑up and close‑out activities by advising on regulatory feasibility, documentation requirements, and transitions as funding or study status changes.
• Establishes and maintains effective working relationships with institutional stakeholders, sponsors, IRB, and regulatory agencies to support compliant research conduct.
• Coordinates preparation of regulatory metrics, reports and compliance analyses, identifying trends, risks, and opportunities for process improvement.
• Participates in departmental, institutional, and external meetings or committees related to research compliance and regulatory affairs.
• Assists leadership in implementing institutional and departmental regulatory policies and quality initiatives.
• Manages special regulatory projects and performs other related duties as assigned.
  
  

Education, Experience And Certifications

Master's degree in a relevant discipline such as Health Administration, Nursing, Business, or Basic Science with three years of relevant management experience; or, an equivalent combination of education and experience. Experience in medical/research environment preferred.

Skills/Qualifications

• Excellent verbal and written communication skills
• Demonstrates knowledge of scientific and statistical principles
• Ability to travel to affiliate sites, clinical sites and national meetings
• Familiar with institutional/governmental regulations and guidelines related to clinical research including the elements of Good Clinical Practices
  
  

Our CommitmenttoYou

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance
  
  

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program
  
  

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Under administrative review, provides overall administrative direction and coordination for policies, procedures, and programs for a large number of research studies and/or clinical trials. Supervises and provides expertise and guidance to staff regarding IRB submissions, communication, and implementation of HIPAA regulations, compliance and other regulatory issues. Requires the use of judgment and discretion in performing the assigned duties and responsibilities.