Regulatory Coordinator

Northwestern University; Chicago (IL); On-site; USD 35,000 - 66,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Paid Vacation & Holidays

Sick Leave & Parental Leave

Tuition Benefits

Pre-tax and Flex Spending Accounts

Retirement Savings Options

Wellness Programs

Job summary

Northwestern University is seeking a Regulatory/IRB support role to assist with IRB submissions for new and revised studies. The position serves as a regulatory liaison among research staff, principal investigators, sponsor companies, and the IRB, ensuring compliance with NU-, local-, state-, and federal regulations.

The role involves preparing IRB submissions, coordinating renewals and modifications, and supporting data management and study documentation across various clinical research

Qualifications

• Bachelor's degree knowledge or equivalent combination of experience.
• Experience with regulatory submissions and documentation is preferred.
• Strong communication and liaison abilities with research staff, PI, sponsor, and IRB.

Responsibilities

• Assists PI's in gaining IRB approval for new protocols involving minimal risk by submitting via eIRB system.
• Acts as a liaison between research staff and the IRB; coordinates sponsor, PI, and IRB communications.
• Assists in drafting study protocols, informed consent templates, and IRB approval letters with sponsor info and NIH identifiers.
• Maintains study binders and documentation to ensure compliance with applicable regulations and supports data management.
• Assists with IND submissions and renewals; communicates with the FDA as needed.

Skills

Attention to Detail

Organization

Education

Bachelor's degree or equivalent combination of experience

Job description

Department

MED-Urology

Salary/Grade

EXS/5

Target hiring range for this position will be between $51,350 - $66,380. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary

This position will assist with the submission process to the Institutional Review board (IRB) of new studies, revisions, and renewals being processed through the department and will serve as a contact liaison for regulatory matters among the research staff and Principal Investigators, sponsor companies and the IRB. Interprets and applies rules and regulations (NU, local, state, federal, industry, sponsor, etc.) and recommends and guides principal investigators (PIs) and research staff in the creation, submission, documenting, reporting, etc. of study activities ensuring appropriate compliance. The department conducts a wide variety of clinical research including drug trials, biological sample studies, interventional studies, and retroactive and prospective data studies. Studies are funded by the NIH, industry and foundations.

Specific Responsibilities

• Assists PI's in gaining Institutional Review Board (IRB) approval for new research protocols involving less than minimal risk to research subjects, i.e. retrospective and prospective medical record reviews by submitting new study applications through the eIRB system. Assists in the preparation and tracking of IRB submissions including annual renewals, revisions and safety reports as needed for principal investigators and research coordinators for transplant research studies. Completes IRB requests for modifications as needed.
• Supports regulatory activities related to multiple clinical research projects under the direction of clinical research nurses. Works as a liaison between research staff and the IRB. Serves as contact between sponsor, PI and IRB. Communicates with collaborating faculty both inside and outside the University.
• Assists research staff in formatting study protocol using transplant research template. Assists manager in the drafting of informed consents and coordinates gaining IRB approval. Ensures accuracy of IRB approval letters with respect to sponsor information and NIH grant identifiers.
• Works with research staff and study sponsors to maintain research binders and documentation to ensure studies are in compliance with applicable regulations. Supports data management and the maintenance of study records and databases. Aids clinical research nurses in preparing final reports for close-out submissions
• Provides assistance with submission of IND applications and renewals with the FDA as needed. Corresponds with the FDA throughout the IND process

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications

• Bachelor's degree knowledge or equivalent combination of experience or education from which comparable skills may be acquired;

Minimum Competencies

• ATTDETAttention to Detail Consistently displays accuracy and attention to detail
• ORGOrganization Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and or resources

Preferred Qualifications

• CITI certification
• One year experience in research, clinical trials research, or regulatory knowledge
• At least one year of experience supporting clinical trials with hands‑on responsibility for IRB submissions, correspondence, and compliance activities

Preferred Competencies

• COWCommunication-Oral and Written Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
• RERResearch Regulations Demonstrates knowledge of federal and state regulations governing the participation of human and animal research subjects
• TEAM PLATeam Player Seeks to build collaboration by encouraging trust, mutual respect and shared purpose among various participants in an engagement.

Benefits

• health, dental, vision, disability, and life insurance
• paid vacation and holidays
• paid medical/sick and parentalleave
• tuition benefits for the employee and dependents
• pre-tax and flex spending accounts for commuting and dependent care
• generous retirement savings options
• and wellness programs

Work-Life and Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Equal Opportunity Employer

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.