Regulatory Compliance Manager

Healthy-Kids-Extended-Day-Program; Town of New Windsor (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Healthy Kids Extended Day Programs is seeking a Regulatory Compliance Manager to build and maintain systems that capture regulatory requirements across multiple states. The role focuses on ensuring all children’s medical documentation is complete and current, developing reminders, and auditing records to prevent compliance gaps.

You do not need childcare experience; experience in regulatory compliance, healthcare, licensing, or QA is suitable.

Qualifications

• The skills that matter most include organization, compliance mindset, systems thinking, research skills, and follow-through.
• Strong communication and collaboration abilities are essential for cross‑functional work.
• Technology literacy, data handling, and dashboard/reporting skills are valued.

Responsibilities

• Build and maintain systems giving Healthy Kids a clear view of regulatory compliance.
• Ensure medical and health documentation for each enrolled child is on file and up to date.
• Create processes to identify missing, expiring, or incomplete records and reminders for follow-ups.
• Incorporate compliance requirements into enrollment processes with Registration and Operations.
• Provide leaders with reports showing compliance status and outstanding issues.
• Conduct regular audits of records and processes; track compliance metrics and report to leadership.
• Identify opportunities to automate repetitive compliance activities and prevent problems.

Skills

Organization

Compliance mindset

Systems thinking

Research skills

Follow-through

Technology & Data

Communication

Collaboration

Job description

Description

Healthy Kids Extended Day Programs

Location: Fishkill, NY — In Person
Employment Type: Full-Time
Salary: $55,000–$65,000 annually

Build the compliance systems behind a growing organization.

Healthy Kids Extended Day Programs is a rapidly growing childcare organization operating across approximately 15 states, providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs.

As we grow, we need strong systems to ensure that regulatory requirements are understood, tracked, and consistently followed across the organization.

We're looking for a Regulatory Compliance Manager who is highly organized, detail-oriented, persistent, and comfortable turning complex requirements into practical systems and processes.

You do not need childcare experience to succeed in this role.

We're looking for someone who knows how to manage compliance, documentation, audits, deadlines, and processes. You'll learn the childcare-specific regulations as part of the role.

This is an opportunity for someone from compliance, healthcare, education, licensing, quality assurance, HR compliance, credentialing, operations, or another regulated environment to take on a broad and highly visible role.

What You'll Own

Your primary responsibility will be building and maintaining systems that give Healthy Kids a clear picture of its regulatory compliance.

A major focus will be ensuring that every child enrolled in a Healthy Kids program has the required medical and health documentation on file and up to date.

You'll help create a system that answers a simple but critical question:

At any point in time, do we know which children are compliant, which records are missing or expiring, and what needs to happen next?

You’ll:

• Maintain a state‑by‑state matrix of regulatory and medical‑documentation requirements.
• Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes for identifying missing, incomplete, or expired documentation.
• Develop reminders and follow‑up procedures for expiring or missing records.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with clear reports showing compliance status and outstanding issues.
• Conduct regular audits of records and processes.
• Track compliance metrics and report significant issues to senior leadership.
• Identify opportunities to automate repetitive compliance activities.
• Establish processes that prevent compliance problems rather than simply identifying them after the fact.

Your primary responsibility will be building and maintaining systems that give Healthy Kids a clear picture of its regulatory compliance.

A major focus will be ensuring that every child enrolled in a Healthy Kids program has the required medical and health documentation on file and up to date.

You'll help create a system that answers a simple but critical question:

At any point in time, do we know which children are compliant, which records are missing or expiring, and what needs to happen next?

You’ll:

• Maintain a state‑by‑state matrix of regulatory and medical‑documentation requirements.
• Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes for identifying missing, incomplete, or expired documentation.
• Develop reminders and follow‑up procedures for expiring or missing records.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with clear reports showing compliance status and outstanding issues.
• Conduct regular audits of records and processes.
• Track compliance metrics and report significant issues to senior leadership.
• Identify opportunities to automate repetitive compliance activities.
• Establish processes that prevent compliance problems rather than simply identifying them after the fact.

Regulatory Compliance

You’ll help maintain a centralized understanding of regulatory requirements across approximately 15 states.

Responsibilities include:

• Researching and monitoring changes in applicable regulations.
• Maintaining state‑by‑state regulatory requirements.
• Translating regulations into clear, practical procedures.
• Communicating regulatory changes to the appropriate teams.
• Helping new programs understand applicable requirements before opening.
• Maintaining documentation demonstrating compliance.
• Working with regulatory agencies when necessary.

You are not expected to know all 15 states' regulations when you start.

What matters is your ability to research requirements, understand what they mean, document them accurately, and turn them into processes that people can follow.

Licensing & Program Compliance

You’ll help ensure that programs stay on top of regulatory obligations, including:

• Licenses and permits
• Renewals
• Inspections
• Regulatory deadlines
• Licensing deficiencies
• Corrective action plans
• Required documentation
• Recurring compliance issues

You’ll track these items through completion and help identify systemic issues that require a process change.

Employee Compliance

You’ll work closely with HR and Onboarding to help ensure employees meet applicable requirements before working with children.

This includes tracking:

• Background checks and fingerprints
• Required employee documentation
• State‑required training
• CPR/First Aid certifications
• Mandated reporter requirements
• State‑specific personnel requirements
• Other required qualifications and certifications

Your role will be to help establish clear requirements and reliable tracking systems so that HR and Operations can see what is complete, what is missing, and what needs attention.

Compliance Auditing & Quality

You’ll develop practical tools that make compliance easier to manage.

This may include:

• Audit checklists
• Compliance dashboards
• Tracking databases
• Reports
• Standard operating procedures
• Corrective‑action trackers
• Compliance guides
• Automated reminders

You’ll conduct periodic audits, identify gaps, track corrective actions, and report significant issues to leadership.

The goal isn’t to create more paperwork.

The goal is to build systems that make compliance visible, manageable, and repeatable.

Process Improvement & Automation

Healthy Kids is growing quickly, so our compliance processes need to grow with us.

We’re looking for someone who naturally asks:

"Is there a better way to do this?"

You’ll identify opportunities to:

• Eliminate unnecessary manual work
• Improve data accuracy
• Automate reminders
• Create centralized tracking
• Improve reporting
• Standardize processes
• Make compliance information easier to access
• Give leadership better visibility into regulatory risk

You’ll work with Finance/Business Transformation and other teams on automation and process‑improvement opportunities.

Requirements

What We’re Looking For

You do not need childcare experience.

You may be a strong fit if you’ve worked in:

• Regulatory compliance
• Healthcare or medical‑record compliance
• Licensing or credentialing
• Quality assurance
• Auditing
• Risk management
• HR or employee compliance
• Education administration
• Operations
• Document control
• Regulatory research
• Another highly regulated environment

The skills that matter most

Organization: You can manage a large number of requirements, records, deadlines, and follow‑ups without losing track of details.

Compliance mindset: You are comfortable interpreting requirements, documenting them, identifying gaps, and following through until issues are resolved.

Systems thinking: You don’t just fix individual problems. You look for the underlying process that caused the problem and find a better way to manage it.

Research skills: You can find and understand regulatory requirements and determine what they mean operationally.

Follow‑through: You don’t let missing information or unresolved issues disappear into someone’s inbox.

Technology and data: You’re comfortable with spreadsheets, databases, reporting tools, dashboards, and learning new systems.

Communication: You can take complicated requirements and explain them clearly to people who aren’t compliance professionals.

Collaboration: You can work effectively with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.

Preferred Qualifications

The following are helpful but not required:

• Childcare licensing or regulatory experience
• Experience working with state regulatory agencies
• Experience with children's medical or health documentation